Meetings & Events Project Coordinator (Fully Remote)

Chicago, IL, USA|Remote, Travel

Job Overview

Compensation

Salary

Exact $75,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

remote work

Travel opportunities

Job Description

Our company is a leading organization in the meetings and events industry, committed to delivering exceptional event experiences that exceed client expectations. We specialize in orchestrating a diverse array of events, including national meetings, training programs, product launches, and incentive travel programs. Our team is composed of dedicated professionals who thrive in dynamic, fast-paced environments and drive operational excellence through meticulous planning, collaboration, and innovative problem-solving. We pride ourselves on our ability to manage complex logistics seamlessly, ensuring every detail is handled with precision and care to create memorable, impactful events for our clients.

We are currently seeking an ambitious, highly organized Meetings & Events Project Coordinator to join our team. This role is essential to supporting the successful execution of client programs from inception through completion. The ideal candidate excels in managing detailed event logistics, coordinating communications, and maintaining accurate data across multiple platforms. As a Meetings & Events Project Coordinator, you will collaborate closely with Project Managers and various internal and external stakeholders to bring events to life. Your expertise will enable you to handle tasks such as registration coordination, travel support, attendee communications, and vendor management with ease.

This position requires an individual who thrives amid fast-paced, deadline-driven work environments and can juggle multiple priorities without sacrificing quality or accuracy. You will be responsible for ensuring participant data integrity using advanced Excel functions and event management platforms such as Cvent or similar systems. The role is fully remote, with periodic domestic and international travel to support event requirements. If you possess a keen eye for detail, excellent organizational skills, and a passion for delivering remarkable attendee experiences, this opportunity offers an exciting career path that makes a tangible impact within the meetings and events sector. Join us and be part of a collaborative team dedicated to operational excellence and client satisfaction.

Job Requirements

3-5 years of meetings and events experience required
advanced Excel proficiency including VLOOKUP pivot tables conditional formatting and data reconciliation
ability to thrive in a fast-paced deadline-driven environment while managing multiple priorities simultaneously
strong organizational multitasking and follow-through skills
ability to travel domestically and internationally as needed
fully remote work capability

Job Qualifications

3-5 years of meetings and events experience required
advanced Excel proficiency including VLOOKUP pivot tables conditional formatting and data reconciliation
experience with Cvent preferred or similar event or project management platforms
strong interpersonal and communication skills
ability to professionally manage attendee inquiries and high email volumes
demonstrated comfort with technology and data management

Job Duties

support project managers in the planning and execution of meetings and events including national meetings training programs product launches and incentive travel programs
manage event logistics including registration coordination attendee communications rooming lists travel coordination support and program materials
maintain and reconcile participant data across multiple systems ensuring accuracy of registration reporting cancellations and updates throughout the program lifecycle
coordinate with vendors hotels and internal teams on signage amenities event materials billing alignment and post-event reporting