Meetings & Events Coordinator - Air Travel & Attendee Logistics

Amex GBT is a leading global travel management company dedicated to harnessing the power of travel as a force for good. Our organization is built on a foundation of innovation, inclusiveness, and collaboration, providing a culture where every colleague's voice is valued and where making an impact on the travel industry is both a goal and a daily reality. With a rich history of delivering exceptional travel solutions and a commitment to sustainability and social responsibility, Amex GBT stands out as a forward-thinking company that inspires its workforce and its clients alike. The company fosters an environment that encourages diversity of thought and inclusion, offering tailored benefits that support not only professional development but also personal well-being. This focus on people and purpose creates a workplace where employees can thrive and contribute to meaningful change.

The Meetings & Events Coordinator role at Amex GBT is an exciting opportunity for individuals who are passionate about precision and excellence in travel logistics within the meetings and events sector. This position is integral to the seamless execution of complex, high-visibility programs, where attention to detail and analytical prowess are paramount. Coordinators will manage end-to-end attendee air charter assignments, ensuring that all logistics from arrival to departure are flawlessly orchestrated. This includes creating and reconciling dynamic manifests, coordinating with multiple stakeholders, and handling sensitive traveler information with utmost discretion and professionalism.

As part of a fast-paced and technologically advanced environment, the Meetings & Events Coordinator will apply business rules and prioritization logic to optimize flight assignments for a diverse array of attendees, which includes executives, VIPs, speakers, staff, and general delegates. The role requires continuous auditing and quality checks to maintain data integrity, along with partnership management involving air charter vendors and internal teams such as registration, housing, transportation, and security. This position demands agility in responding to last-minute changes like cancellations or substitutions, and a solutions-oriented mindset to troubleshoot travel disruptions effectively.

Beyond operational excellence, the Meetings & Events Coordinator will contribute by integrating attendee data across various platforms and generating insightful reports that help identify trends and opportunities for process improvement. This role is both a pivotal control point in attendee logistics and a collaborative liaison ensuring a seamless and memorable experience for all event participants. With a competitive base salary range from $55,300 to $102,700 depending on experience and location, this position offers not only professional growth but also an inspiring workplace dedicated to travel as a positive force in the world.