Meetings & Events Coordinator

Coral Gables, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Weekend Shifts

Benefits

Competitive health & wellness benefits, 401(K) & company match

Paid Sick Days, Vacation, and Holidays, Paid Bereavement

Pet insurance and paid pet bereavement

training & development opportunities, career growth

Tuition Reimbursement

Team Member Hotel Rates, other discounts, perks and more

Job Description

Loews Coral Gables Hotel is a distinguished luxury hotel located in the vibrant city of Coral Gables, Florida. The property boasts 242 elegantly appointed guestrooms, including 23 exquisitely designed suites, providing guests with a sophisticated and comfortable stay experience. It features an impressive 30,000 square feet of flexible indoor and outdoor meeting space, ideal for hosting events ranging from intimate gatherings to large conferences. The hotel also offers an expansive ninth-floor pool deck that provides an inviting atmosphere for relaxation and leisure. Additionally, guests can enjoy four Miami-inspired dining outlets that showcase the rich culinary influences of the region, further enhancing the guest experience.

Situated just four blocks from the iconic Miracle Mile, Loews Coral Gables Hotel acts as the centerpiece of The Plaza Coral Gables, a vast 2.1 million square foot mixed-use development encompassing retail space, dining, and entertainment experiences. This prime location allows guests easy access to the best shopping, dining, and attractions the city has to offer. The hotel is part of the renowned Loews Hotels & Co portfolio, which includes 25 other properties across the United States and Canada, known for their commitment to delivering exceptional hospitality and service.

Since its founding in 1960, Loews Hotels & Co has been synonymous with iconic hotels and resorts that provide memorable experiences in some of the most sought-after destinations. The company prides itself on fostering a diverse and inclusive workplace where team members are valued and their personal and professional growth is nurtured. At Loews, employees are encouraged to bring their authentic selves to work and pursue careers that align with their goals and passions.

The Meetings & Events Department at Loews Coral Gables Hotel plays a pivotal role in orchestrating exceptional experiences for clients and guests. The role offered is primarily focused on providing comprehensive administrative support to the department, ensuring seamless communication and coordination throughout the event planning and execution process. The position requires a detail-oriented and organized individual who thrives in a fast-paced environment, managing documentation, handling correspondence, and supporting event logistics.

This is an excellent opportunity for those passionate about hospitality and event management to join a leading hotel brand and contribute directly to creating unforgettable moments for clients and guests alike. The role also offers a supportive environment that encourages learning, career development, and engagement within a respected hospitality company committed to excellence and inclusivity.

Job Requirements

High school diploma or equivalent
Minimum 1 year of experience in hospitality or event coordination
Proficient with Microsoft Office Suite
Knowledge of hotel operational systems preferred
Ability to work flexible hours including weekends and holidays
Strong attention to detail
Effective communication skills
Ability to manage multiple tasks simultaneously
Customer service orientation

Job Qualifications

Dedicated to the details and the deadlines, always looking to dot every ‘i' and cross every ‘t' in a timely manner
Excellent communicator with an ability to adapt to the communication styles of others
A highly motivated self-starter seeking an opportunity to learn and grow
A service professional with a passion for hospitality
1 Year of Hospitality Experience
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Able to work a flexible schedule, including weekends and holidays

Job Duties

Provide administrative support to department managers as assigned
Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc
Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO's)
Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes
Answer phones and respond to client facing email correspondence
Review resumes and BEO's in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager's assistance
Prepares site visit and planning visit packets
Respond to external and internal requests, emails, or other needs in manager's absence
Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery
Coordinate internal meetings
Provide onsite event support as needed and determined by Director of Meetings & Events
Compile property specific reports or data sets and disseminate as needed
Other duties as assigned
Reports to: Director of Meetings & Events