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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
401(k)
401(k) matching
Dental Insurance
flexible schedule
Flexible spending account
Health Insurance
Health savings account
Paid Time Off
Vision Insurance
Job Description
PPAI, the Promotional Products Association International, is a leading association dedicated to serving the promotional products industry by providing educational resources, networking opportunities, and industry insights. Located in Irving, Texas, PPAI hosts significant industry events throughout the year, notably the annual PPAI Expo, which draws professionals from across the sector for networking, learning, and business growth. The association prides itself on fostering an engaging, collaborative work environment where innovation and professionalism are highly valued. It operates with a fully integrated hybrid remote work model that combines remote work flexibility with essential onsite collaboration at its headquarters to optimize both productivity... Show More
Job Requirements
- Minimum two years of event management experience
- Ability to travel for event support including weekends and long hours
- Willingness to work onsite multiple days per week at PPAI HQ in Irving, TX on a hybrid remote work schedule
- Authorized to work in the United States
- Capable of manual labor including lifting and moving event equipment
- Ability to engage in extensive walking, standing, and physical activity during events
- Flexible work schedule to accommodate event demands
- Strong multitasking and prioritization skills
Job Qualifications
- Minimum two years of event management experience
- Proficient in Microsoft Office Suite including Outlook, Word, Teams, Excel, and PowerPoint
- Strong organizational and time management skills
- Effective conflict resolution and problem-solving abilities
- Financial management skills including budgeting and expense tracking
- Professional customer service and communication skills
- Ability to work independently and proactively
- Team-oriented and composed under pressure
- Flexible and adaptable to changing events and priorities
Job Duties
- Manage meeting details including food and beverage selections, audiovisual requirements, timelines, room diagrams, and onsite execution
- Review Banquet Event Orders, Master Event Orders, and function orders with venues and vendors for accuracy
- Oversee PPAI Expo meeting space assignments, ancillary requests, and billing coordination
- Coordinate audiovisual needs, food and beverage orders, and room setups ensuring seamless event execution
- Oversee event setup and breakdown ensuring all logistical components meet planned standards
- Manage onsite logistics during the PPAI Expo including General Session, breakout rooms, show floor activations, and internal functions
- Maintain and track event milestones and critical deadlines to ensure timely completion
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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