Meeting and Events Specialist

The California Farm Bureau Federation (CAFB) is a prominent and mission-driven organization dedicated to representing and advocating for the interests of California's farming community. Established to support farmers across the state, CAFB plays a pivotal role in promoting agricultural sustainability, fostering community engagement, and ensuring that the voices of farmers and agricultural professionals are amplified within both public and private sectors. The Federation's commitment to promoting agriculture as a cornerstone of California's economy is demonstrated through its dynamic programming, member services, educational initiatives, and strategic events.

As a leading agricultural advocacy group, CAFB hosts a range of member and public events designed to foster engagement, knowledge sharing, and collaboration across the farming sector. These events not only serve the purpose of networking but also provide critical educational and promotional platforms that enhance members' understanding of the latest trends and policies in agriculture. The organization values the power of events and meetings as strategic tools to build membership loyalty, drive engagement, and stimulate growth within its constituent community.

The role of Meetings and Events Specialist at CAFB is a full-time, mid-senior level position within the Member Engagement department that plays a critical role in driving the coordination, promotion, and flawless execution of all CAFB member events. With a salary range of $70,000 to $75,000 annually, this position offers an exciting opportunity for a dedicated event planning professional to join a respected agricultural organization with a meaningful mission. This specialist will be responsible for managing the CAFB Annual Meeting project plan from conception to completion, ensuring seamless collaboration across departments, and driving innovative marketing strategies that significantly boost member participation and engagement.

In this position, the Meetings and Events Specialist is entrusted with a broad array of responsibilities, including leading event logistics, content management, budget and invoice tracking, vendor coordination, and sponsorship fulfillment. This role demands proficiency in contract negotiation, supplier relationship management, and event entertainment planning to create memorable experiences for attendees. Moreover, the specialist is expected to maintain seamless communication with leadership and stakeholders through timely updates and concrete risk mitigation strategies, thereby enhancing the overall member experience.

The ideal candidate will bring a minimum of three years of event planning experience and expertise in collaborating with cross-functional teams to support event execution. Alongside strong project management skills, this role requires advanced proficiency in Microsoft Office Suite and event management software like iMIS and Access. Knowledge of accounting principles related to invoicing and payment tracking is also beneficial. Beyond technical skills, the successful candidate will embody a passion for community building, excellent attention to detail, and the ability to juggle multiple priorities under tight deadlines.

This position also offers the opportunity to innovate and improve programming by evaluating event effectiveness through member feedback and data-driven insights. By providing actionable recommendations based on statistical analysis, the Meetings and Events Specialist will contribute to elevated member satisfaction and increased revenue for CAFB. Collaboration, creativity, and a mission-driven approach will be key elements for success in this role as it supports the federation’s core purpose of advocating for and empowering California farmers.