Job Overview
Employment Type
Full-time
Compensation
Salary
Range $93,900.00 - $122,000.00
Work Schedule
Standard Hours
Benefits
Merchandise discount
Paid Time Off
Volunteer time off
401(k) Plan
Employee stock purchase plan
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Job Description
Gap Inc. is an iconic global apparel and accessories company with a legacy of designing quality casual wear for consumers around the world. As a leading American retailer, Gap Inc. boasts a diverse portfolio of powerful brands including Old Navy, Gap, Banana Republic, and Athleta, each known for their unique style and commitment to serving different customer needs. Old Navy is widely popular for delivering high-quality, affordable fashion for the entire family, democratizing style and making it accessible to everyone. Gap focuses on timeless essentials that celebrate individuality and originality. Banana Republic offers modern, sophisticated apparel inspired by craftsmanship and travel, appealing to customers seeking elegant, versatile wardrobe pieces. Athleta embodies the spirit of empowerment and movement, championing confidence, strength, and the athletic lifestyle for women. The company drives its vision and purpose by bridging gaps - between people, perspectives, and possibilities - aiming to foster an inclusive, innovative culture that nurtures creativity and leadership.
Gap Inc. is committed to building a high-performing team that embraces bold thinking, accountability, and collaborative spirit to transform ideas into impactful results. With a deep respect for diversity and inclusion, Gap Inc. has earned recognition as one of Forbes' Best Employers and Best Employers for Diversity. The company operates with a strong ethical foundation, focusing on equitable hiring practices and providing employees a workplace free from harassment and discrimination. Gap Inc. offers competitive employment opportunities with benefits designed to support employee wellness, growth, and work-life balance.
The Meeting and Events Coordinator role at Gap Inc. offers a dynamic opportunity within a fast-paced environment focusing on the seamless execution of corporate and brand-focused meetings, events, and activations. This position serves as a crucial link in the planning and operational process, working closely with internal stakeholders and external vendors to deliver exceptional event experiences. The coordinator is responsible for managing all facets of event logistics including venue selection, vendor coordination, room setups, catering, audio-visual arrangements, transportation, and accommodation logistics.
Reporting to the Senior Manager of Corporate Meetings and Events, the coordinator helps maintain budgets, track expenses, process invoices, and uphold meticulous records to ensure financial and administrative precision. Strong organizational skills are essential as the role requires handling multiple overlapping timelines and priorities while providing continuous communication and support to attendees and event teams. The ability to develop trusted relationships with various departments across the organization, including Technology, Facilities, Travel, Security, Catering, and Concierge, is vital for success.
Additionally, this role involves active participation in on-site event management, requiring occasional travel to support event execution. Proficiency in event management technology and platforms, such as SocialTables and payment processing software, enhances effectiveness and reporting capabilities. Gap Inc. values individuals with excellent communication skills, a customer-service orientation, and a proactive approach to problem-solving. The salary for this position ranges from $93,900 to $122,100 USD, reflecting factors such as qualifications, experience, skill level, and geographic location. Overall, this role is ideal for professionals with 3+ years of corporate event coordination experience seeking to contribute to a brand-driven organization recognized for its culture and social impact.
Gap Inc. is committed to building a high-performing team that embraces bold thinking, accountability, and collaborative spirit to transform ideas into impactful results. With a deep respect for diversity and inclusion, Gap Inc. has earned recognition as one of Forbes' Best Employers and Best Employers for Diversity. The company operates with a strong ethical foundation, focusing on equitable hiring practices and providing employees a workplace free from harassment and discrimination. Gap Inc. offers competitive employment opportunities with benefits designed to support employee wellness, growth, and work-life balance.
The Meeting and Events Coordinator role at Gap Inc. offers a dynamic opportunity within a fast-paced environment focusing on the seamless execution of corporate and brand-focused meetings, events, and activations. This position serves as a crucial link in the planning and operational process, working closely with internal stakeholders and external vendors to deliver exceptional event experiences. The coordinator is responsible for managing all facets of event logistics including venue selection, vendor coordination, room setups, catering, audio-visual arrangements, transportation, and accommodation logistics.
Reporting to the Senior Manager of Corporate Meetings and Events, the coordinator helps maintain budgets, track expenses, process invoices, and uphold meticulous records to ensure financial and administrative precision. Strong organizational skills are essential as the role requires handling multiple overlapping timelines and priorities while providing continuous communication and support to attendees and event teams. The ability to develop trusted relationships with various departments across the organization, including Technology, Facilities, Travel, Security, Catering, and Concierge, is vital for success.
Additionally, this role involves active participation in on-site event management, requiring occasional travel to support event execution. Proficiency in event management technology and platforms, such as SocialTables and payment processing software, enhances effectiveness and reporting capabilities. Gap Inc. values individuals with excellent communication skills, a customer-service orientation, and a proactive approach to problem-solving. The salary for this position ranges from $93,900 to $122,100 USD, reflecting factors such as qualifications, experience, skill level, and geographic location. Overall, this role is ideal for professionals with 3+ years of corporate event coordination experience seeking to contribute to a brand-driven organization recognized for its culture and social impact.
Job Requirements
- bachelor's degree preferred
- minimum 3 years of experience in event coordination or related field
- proven ability to manage vendor relationships and event logistics
- exceptional organizational skills with great attention to detail
- excellent communication and interpersonal skills
- proficiency with event management software
- ability to multitask and manage time effectively under pressure
- willingness to travel periodically for event support
- physical ability to lift up to 40 pounds
Job Qualifications
- 3+ years of experience coordinating corporate meetings and events including vendor sourcing, logistics, and on-site execution
- experience coordinating hotel room blocks, rooming lists, and ground transportation
- skilled in vendor coordination including sourcing quotes, confirming services, and managing deliveries and timelines
- experience partnering cross-functionally with internal teams including Technology, Facilities, Travel, Security, Catering, and Concierge
- demonstrated ability to track budgets, process invoices, reconcile expenses, and maintain organized contract and payment records
- highly organized with exceptional attention to detail and ability to manage multiple events and priorities simultaneously
- strong written and verbal communication skills with a customer-service-oriented approach
- proficient in event technology tools, post-event reporting, surveys, and shared documentation platforms
- knowledge of SocialTables and Eved payment platform a plus
- willingness to travel and support events on-site as needed
- able to lift 40lbs
Job Duties
- assist with venue research, selection, and contracting
- coordinate meeting logistics including room setups, catering, AV, transportation, and accommodations
- prepare and maintain event documentation such as budgets, timelines, checklists, floorplans
- liaise with creative and business partners for creative needs including name badges and attendee materials
- support on-site event execution and serve as liaison for attendees, vendors, and staff
- coordinate pre-event communications, reminders, and logistics emails
- respond to attendee inquiries and provide timely customer service
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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