Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
flexible schedule
Professional Development
Job Description
CBRE is a global leader in commercial real estate and investment services. With a presence in key markets worldwide, CBRE helps businesses and communities to thrive by offering innovative solutions and professional expertise in real estate services. The company is distinguished by its strong core values of respect, integrity, service, and excellence, fostering a collaborative environment where diverse perspectives and skills are valued. CBRE is committed to providing opportunities for growth and development, enabling employees to chart their own course and maximize their potential within an industry-leading organization. The company's dedication to diversity and inclusion further strengthens its position as a top employer in its field.
The role of Events Associate at CBRE located in Indianapolis, Indiana, is a vital position that focuses on providing exceptional customer service in delivering memorable meetings and event experiences. This position serves as a cultural ambassador and a service leader, ensuring that CBRE's clients and partners receive high-quality support throughout their meeting and event engagements. The Events Associate is responsible for various tasks that support both internal meetings and high-profile events involving guests, senior executives, and press. This includes setting up, striking, and maintaining furniture, décor, and event equipment in both indoor and outdoor settings.
Events Associates work independently on event sites while maintaining a professional demeanor. Their responsibilities involve collaborating closely with the Events Supervisor and senior events team members to meet client and vendor needs effectively. The role requires meticulous attention to detail to guarantee that event setups are complete, attractive, and meet client expectations. The Events Associate also handles event inventory control, storage, and post-event reconciliation activities, ensuring that all equipment and materials are managed efficiently and accounted for.
Flexibility, a positive attitude, and strong interpersonal skills are essential for success in this position. The candidate must be comfortable interacting with diverse groups of people and possess a strong sense of urgency in resolving any issues that may arise during events. Proficiency in Microsoft Office and the ability to navigate multiple software platforms are also important for effective communication and documentation.
This full-time position requires physical stamina, including the ability to walk and stand for extended periods, lift up to 50 pounds, and perform tasks involving bending, stooping, and pushing. The role offers a dynamic work environment and the opportunity to gain valuable experience in event coordination within a globally recognized company. CBRE emphasizes equal employment opportunity and welcomes candidates from varied backgrounds, providing reasonable accommodations when needed. The position requires current authorization to work in the United States without sponsorship.
The role of Events Associate at CBRE located in Indianapolis, Indiana, is a vital position that focuses on providing exceptional customer service in delivering memorable meetings and event experiences. This position serves as a cultural ambassador and a service leader, ensuring that CBRE's clients and partners receive high-quality support throughout their meeting and event engagements. The Events Associate is responsible for various tasks that support both internal meetings and high-profile events involving guests, senior executives, and press. This includes setting up, striking, and maintaining furniture, décor, and event equipment in both indoor and outdoor settings.
Events Associates work independently on event sites while maintaining a professional demeanor. Their responsibilities involve collaborating closely with the Events Supervisor and senior events team members to meet client and vendor needs effectively. The role requires meticulous attention to detail to guarantee that event setups are complete, attractive, and meet client expectations. The Events Associate also handles event inventory control, storage, and post-event reconciliation activities, ensuring that all equipment and materials are managed efficiently and accounted for.
Flexibility, a positive attitude, and strong interpersonal skills are essential for success in this position. The candidate must be comfortable interacting with diverse groups of people and possess a strong sense of urgency in resolving any issues that may arise during events. Proficiency in Microsoft Office and the ability to navigate multiple software platforms are also important for effective communication and documentation.
This full-time position requires physical stamina, including the ability to walk and stand for extended periods, lift up to 50 pounds, and perform tasks involving bending, stooping, and pushing. The role offers a dynamic work environment and the opportunity to gain valuable experience in event coordination within a globally recognized company. CBRE emphasizes equal employment opportunity and welcomes candidates from varied backgrounds, providing reasonable accommodations when needed. The position requires current authorization to work in the United States without sponsorship.
Job Requirements
- Current driver’s license, good driving record
- HS diploma or GED required
- no work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred
- ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
- ability to write routine reports and correspondence
- ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
- ability to effectively present information to an internal department
- comfortable meeting and engaging with new people
- warm and engaging demeanor
- ability to assess circumstances, empathize and offer help
- utilize a high level of attention to detail as well as strong interpersonal skills
- have a positive attitude and a strong sense of urgency in resolving any issues that may arise
- ability to calculate simple figures such as percentages
- ability to understand and carry out general instructions in standard situations
- ability to solve problems in standard situations
- requires basic analytical skills
- good organizational skills
- must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences
- proficiency in Microsoft Office and ability to work in multiple software platforms and applications
- ability to work flexible work schedules based on business need
- ability to work requiring significant walking or through other means of mobility
- ability to work in a standing position for long periods of time
- ability to reach, bend, stoop, push and/or pull and frequently lift up to 50 lbs
Job Qualifications
- HS diploma or GED required
- 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred
- ability to comprehend and interpret instructions
- ability to write routine reports and correspondence
- ability to respond to common inquiries or complaints
- ability to effectively present information
- warm and engaging demeanor
- strong interpersonal and organizational skills
- proficiency in Microsoft Office and various software platforms
Job Duties
- Assist with logistics, coordination and day-of execution of meetings, conferences and events
- create a hospitable environment for attendees, event owners, and vendors
- perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces
- responsible for post event storage and inventory of tables and chairs
- responsible for post-event task completion and reconciliation
- take direction from the Events Supervisor, while collaborating with senior meeting and events team members to meet the needs of partners, clients, and vendors
- escalate potential issues/concerns to management as appropriate
- accountable for ensuring deadlines are met on time and with high quality
- pays attention to detail and ensure event setups are complete and presentable
- demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s)
- may manage inventory of event supplies (i.e. furniture and other event items etc.)
- may work on inventory control and routine inspection of equipment
- complete room checks
- communicate corrections as needed to appropriate contact
- monitor and responds to event activities such as gathering event equipment needs
- responsible for setup and strike of furniture and equipment for meeting and events
- perform other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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