Job Overview
Employment Type
Full-time
Compensation
Salary
Range $43,000.00 - $71,700.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional Development
flexible schedule
Job Description
Simon is a leading global retail real estate company known for its dynamic and innovative approach to shopping center management and development. With a legacy rooted in creating exceptional retail environments, Simon operates premier shopping, dining, entertainment, and mixed-use destinations that attract millions of visitors annually. Headquartered in Indianapolis, Simon has built a reputation for excellence in the retail industry by consistently delivering engaging experiences that reflect the needs and aspirations of their diverse customer base. The company's commitment to quality, creativity, and community involvement has established it as a trusted name among shoppers, retailers, and business partners alike.
This role focuses on the pivotal position of Corporate Event Coordinator based at Simon's corporate office in Indianapolis. The position plays an essential role in the concept development, planning, and flawless execution of executive meetings, corporate events, conferences, and conventions. The primary focus is to strategically develop comprehensive event plans that align with Simon's mission, highlight the company's brand, and amplify key corporate initiatives. A major responsibility of this role is project management aimed at ensuring seamless coordination and execution of impactful event experiences that embody the "Simon" experience to attendees.
The Corporate Event Coordinator will collaborate closely with the Vice President of Corporate Event Management & Board Relations to ideate, plan, and execute strategic event initiatives. This position requires managing event logistics from initial concept through to completion, overseeing budgeting, vendor negotiations, scheduling, and cross-functional collaboration with senior leadership. The role involves identifying innovative ways to enhance event delivery while fostering strong relationships with internal stakeholders and external vendors. Responsibilities also include coordinating with the Brand team to ensure event collateral reflects brand consistency and liaising with departments such as Human Resources to support employee events. Exceptional communication skills, high attention to detail, creativity, and the ability to manage multiple projects in fast-paced environments are vital for success. This position demands flexibility to work varied schedules and travel when required to ensure the success of each event.
The ideal candidate is a highly organized, motivated, and resourceful team player with proven project management skills, capable of juggling multiple priorities efficiently. Candidates should demonstrate a willingness to learn, the capacity to work independently while also thriving in collaborative team settings. This opportunity is well-suited for professionals interested in building a career in corporate event management within a thriving retail real estate company. The role also involves administrative duties such as managing schedules, processing invoices, and preparing expense reports to support the department's operations. Overall, this position offers the chance to contribute to memorable events that shape Simon's corporate identity and strengthen relationships both internally and externally, ultimately driving the company forward.
This role focuses on the pivotal position of Corporate Event Coordinator based at Simon's corporate office in Indianapolis. The position plays an essential role in the concept development, planning, and flawless execution of executive meetings, corporate events, conferences, and conventions. The primary focus is to strategically develop comprehensive event plans that align with Simon's mission, highlight the company's brand, and amplify key corporate initiatives. A major responsibility of this role is project management aimed at ensuring seamless coordination and execution of impactful event experiences that embody the "Simon" experience to attendees.
The Corporate Event Coordinator will collaborate closely with the Vice President of Corporate Event Management & Board Relations to ideate, plan, and execute strategic event initiatives. This position requires managing event logistics from initial concept through to completion, overseeing budgeting, vendor negotiations, scheduling, and cross-functional collaboration with senior leadership. The role involves identifying innovative ways to enhance event delivery while fostering strong relationships with internal stakeholders and external vendors. Responsibilities also include coordinating with the Brand team to ensure event collateral reflects brand consistency and liaising with departments such as Human Resources to support employee events. Exceptional communication skills, high attention to detail, creativity, and the ability to manage multiple projects in fast-paced environments are vital for success. This position demands flexibility to work varied schedules and travel when required to ensure the success of each event.
The ideal candidate is a highly organized, motivated, and resourceful team player with proven project management skills, capable of juggling multiple priorities efficiently. Candidates should demonstrate a willingness to learn, the capacity to work independently while also thriving in collaborative team settings. This opportunity is well-suited for professionals interested in building a career in corporate event management within a thriving retail real estate company. The role also involves administrative duties such as managing schedules, processing invoices, and preparing expense reports to support the department's operations. Overall, this position offers the chance to contribute to memorable events that shape Simon's corporate identity and strengthen relationships both internally and externally, ultimately driving the company forward.
Job Requirements
- College degree preferred
- 1-3 years previous experience in event coordination, hospitality or shopping center/retail is beneficial
- Strong project management skills with the ability to prioritize tasks, develop timelines, manage deadlines, and deliver results in a fast-paced high-profile environment
- Desire to learn and build upon existing skill set to build a career at Simon
- Excellent communication and interpersonal skills, with the ability to build rapport, negotiate contracts, and resolve conflicts diplomatically
- Strong ability to efficiently multi-task and manage multiple projects simultaneously
- Independent worker who can take initiative and creates strategic and creative solutions to problems quickly
- Professional team player and hard worker who will do what is needed to ensure the team's success
- Reputation for being trusted, collaborative, initiative-taking and resourceful
- Driven and motivated to go the extra mile for results
- Flexibility to work varied schedules and travel as event schedule requires
- Strong working knowledge of Microsoft Word, Excel, PowerPoint
- Exceptional organizational skill, attention to detail
Job Qualifications
- College degree preferred
- 1-3 years previous experience in event coordination, hospitality or shopping center/retail is beneficial
- Strong project management skills with the ability to prioritize tasks, develop timelines, manage deadlines, and deliver results in a fast-paced high-profile environment
- Excellent communication and interpersonal skills, with the ability to build rapport, negotiate contracts, and resolve conflicts diplomatically
- Strong ability to efficiently multi-task and manage multiple projects simultaneously
- Independent worker who can take initiative and creates strategic and creative solutions to problems quickly
- Professional team player and hard worker who will do what is needed to ensure the team's success
- Reputation for bring trusted, collaborative, initiative-taking and resourceful
- Driven and motivated to go the extra mile for results
- Flexibility to work varied schedules and travel as event schedule requires
- Strong working knowledge of Microsoft Word, Excel, PowerPoint
- Exceptional organizational skill, attention to detail
Job Duties
- Collaborate with the Vice President of Corporate Event Management & Board Relations on ideation and strategy to develop and execute comprehensive event strategies that align with Simon brand and company objectives
- Manage event logistics for executive meetings, corporate events, and conventions from development to execution
- Coordinate with internal stakeholders to gather requirements, develop strategic event concepts, and execute projects within established timelines and budgets
- Collaborate cross-functionally with various department heads to address convention/event goals
- Work closely with the Brand team on any required event collateral ensuring brand consistency and messaging alignment
- Liaison with SEA and Human Resources on Simon Employee Events
- Conduct market research to identify optimal venues, entertainment and or experiences
- Manage vendors, from securing bids, negotiating rates to placing orders and managing inventory upon receipt
- Develop and manage timelines, event overviews, travel manifests, room blocks etc
- Oversee and manage support staff for successful event implementation
- Adhere to budgets and proactively identify opportunities for cost savings when applicable
- Manage event financial ledgers and reconciliations
- Document events and feedback in a manner that tells the event story
- Monitor feedback and results to continually improve and elevate events
- Responsible for assisting with various administrative support for the department, including managing schedules, coordinating travel, processing invoices, and expense reports
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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