Insomniac - Project Manager, Site Production
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $66,200.00 - $123,400.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
401(k)
remote work options
Professional development opportunities
Travel reimbursement
Job Description
Insomniac is a global leader in the production of innovative and immersive music festivals and events, specializing primarily in dance music culture. Established in 1993 by Pasquale Rotella and based in Los Angeles, Insomniac has grown to become one of the most iconic brands in the electronic dance music industry. The company is renowned for producing over 10,000 concerts, club nights, and festivals annually, attracting roughly seven million attendees across 13 countries and five continents. Their flagship event, Electric Daisy Carnival Las Vegas, holds the title as the world’s largest dance music festival, drawing more than 525,000 fans over just... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- 4+ years of related event project management experience
- Proficient with Microsoft Excel and project management software
- Excellent organizational, communication, and leadership skills
- Ability to lift and carry up to 50lbs
- Willingness to work during evenings and weekends
- Ability to tolerate loud and busy environments
- Valid work authorization in the U.S. without visa sponsorship required
- Availability to travel extensively as needed
Job Qualifications
- 4+ years of experience in event project management or related experience
- Well-rounded knowledge of production, site production elements, site build, and heavy equipment
- Ability to effectively supervise and manage groups of staff
- Active problem solver instilled with a sense of urgency for projects large and small
- Great written and verbal communication skills with exceptional attention to detail
- Motivated with an 'Everything is possible' attitude
- Able to work independently and efficiently without supervision
- Proficiency in Microsoft Excel, GSuite, Airtable, Asana, Adobe PDF editor, Dropbox
- Heavy equipment (ForkLift/Aerial Lift) certification preferred
- Must be able to travel for work for long periods of time
- Willingness to use personal vehicle(s) to travel to business engagements
- Knowledge of dance music and Insomniac’s brands
Job Duties
- Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc.
- Manage and maintain day-to-day flow of projects with Site Production Manager per show
- Maintain project timelines, track project process, and provide updates to all stakeholders
- Be responsible for the creation and managing of site ops crew labor schedules and budgets
- Manage onsite schedules for Site Operations team and distribute/track daily task lists and projects through build and strike
- Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary
- Be responsible for other special projects as assigned by the site production manager
- Prepare and track all P-Card spending reports, and per diem coordination with finance team
- Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling
- Understand cost of materials/supplies and consequences of damages and loss with festival gear/rentals
- Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR
- Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR
- Partner with Site Production Manager to spearhead recruitment/hiring efforts
- Coordinate staff lodging, ground transportation, and flight travel with Fan Experiences travel agency
- Schedule calls and meetings, prepare notes and support site production manager in all administrative related tasks
- Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging/auditing
- Set up office space ensuring supplies and crew wellness needs are met
- Act as main internal communicator for site production and site operations teams
- Collaborate with Back of House (BOH) Team to streamline advancing workflow
- Act as advance lead for site production team to complete and send out advance forms to confirmed site vendors and internal site departments
- Coordinate with warehouse team on shipping and receiving needs
- Provide clear, concise communication with all relevant stakeholders as directed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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