Insomniac - Entertainment Project Manager

Burbank, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $70,000.00 - $80,000.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Life insurance

Employee Discounts

Professional Development

Job Description

Insomniac is a renowned producer of some of the world's most innovative and immersive music festivals and events, specializing in large-scale dance music experiences. Founded in 1993 by Pasquale Rotella and headquartered in Los Angeles, California, the company has grown to become a global leader in the live entertainment industry. Insomniac’s signature event, Electric Daisy Carnival (EDC) Las Vegas, draws over 525,000 attendees across three days, making it the largest dance music festival in the world. Beyond EDC, Insomniac presents around 10,000 concerts, club nights, and festivals annually, reaching seven million fans worldwide across 13 countries on five continents. Their... Show More

Job Requirements

Must be within a commutable distance from Los Angeles
Must have use of a personal vehicle
Ability to work flexible hours, including nights, weekends, and holidays outside of traditional office hours as required by the production schedule
Ability to work under tight deadlines and in fast-paced environments
Must be motivated with an 'Everything is possible' attitude
Cooperative with accepting unanticipated schedule requests
Must be an active problem solver, instilled with a sense of urgency for projects large and small
Ability to work in both indoor and outdoor environments, sometimes in extreme weather conditions
Must be able to tolerate loud noise levels and busy environments
Comfortable standing or walking for long periods and engaging in physically demanding tasks
Physical stamina and ability to bend, reach and also lift up to 50LBS
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa

Job Qualifications

Minimum 5 years of experience in live entertainment production, stage management, or performance management
Previous experience in a supervisory or leadership role within entertainment or performing arts is preferred
Strong organizational and time-management skills
Excellent verbal and written communication skills
Ability to manage multiple tasks and make decisions in a high-pressure, fast-paced environment
Strong problem-solving skills and ability to make quick, sound decisions
Proficiency in performance management software, scheduling tools, and other entertainment industry platforms

Job Duties

Create and launch key department forms including casting, Performer Attendant requests, performer interest, newsletters, parking/camping requests, and more
Create and manage key digital systems for the department including Airtable, Asana, Procurify, and Google Suite/Drive amongst others
Overall hiring and management of Performer Attendants and warehouse operators
Coordinate and confirm PA training sessions and assign PAs to show roles
Assist with the building and managing of Performer, Staff, PA, and Warehouse schedules
Assist in the hiring and management of onsite Load In and Load Out teams
Assist with show budgets and manage seasonal Performer and Staff payroll
Create and manage labor grids for Back and Front of House teams
Assist in the distribution and sharing of certain show systems to internal departments like Media or Producers
Ensure proper financial reporting for position and rest of the team
Coordinate travel, warehouse/trucking, site, camping, parking and IT advancements during pre-show development
Fill out BOH show forms, role assignments, credential requests, and more
Work with team to determine and identify show deadlines
Implement and manage show deadlines on behalf of Producers and other internal teams
Oversee internal staff management systems, ensuring timely HR reporting and payroll
Collect and track contractor invoices, purchase orders (POs), and certificates of insurance (COIs)
Create and manage staff organizational documents like spreadsheets and contact lists
Create and send Offer Letters to all hired staff
Send Manager Outlines to department leads
Send staff welcome letters and onboarding materials to necessary personnel
Distribute training videos and emails to relevant staff
Share Design Guides and Lookbooks with staff, performers, and PAs
Maintain and distribute all relevant show information including event 'One Sheets' and 'All Info'
Schedule and oversee warehouse team operations
Create and hand off Costume Pack Lists for each show
Oversee costume pack, pull, and load processes
Manage post-show warehouse tasks like dry cleaning, repairs, and laundry
Coordinate costume transfers between Las Vegas and DTLA locations through trucking logistics

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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