HR Administrative Assistant / Receptionist - San Antonio, TX

Finlays Americas is a renowned leader in the global supply of tea, coffee, and botanical extracts, with a rich history dating back to 1750. The company has established itself as a trusted provider to some of the world's leading beverage brands, offering exceptional beverage solutions that empower customers to create memorable moments with every sip. Finlays is known for its deep-rooted values such as long-term commitment, accountability, continuous improvement, and shared success, fostering a culture centered on collaboration, expertise, and innovation. The company embraces diversity and inclusion, making it an ideal workplace for individuals seeking growth, creative contribution, and impact within a supportive environment.

Finlays is currently seeking a skilled HR Administrative Assistant / Receptionist to join their Human Resources Department on-site at their San Antonio, TX location. This full-time role reports directly to the HR Manager and involves providing critical administrative support that ensures the smooth and efficient operation of the HR department. The position is pivotal in serving as the first point of contact in the front office reception area of Finlays' main building, where the successful candidate will handle a variety of tasks including greeting visitors, managing inbound phone calls, and disseminating general company information.

The HR Administrative Assistant / Receptionist is expected to manage detailed visitor documentation adhering strictly to good manufacturing practices and compliance frameworks like HACCP controls. Key responsibilities include assisting with the recruitment process through resume screenings, scheduling interviews, and supporting onboarding processes, especially for Spanish-speaking new hires. Additionally, the role requires proficiency with HRIS systems for maintaining employment records and the ability to manage sensitive information with the utmost confidentiality.

This position offers a dynamic and collaborative work environment involving coordination of employee events, maintaining compliance postings, and managing mail and office supplies for the HR department. Candidates must have strong communication skills both verbal and written, and the ability to plan and execute tasks with creativity and autonomy. Bilingual fluency in Spanish is required to effectively onboard new hires and support the HR team.

Joining Finlays affords employees numerous benefits designed to enhance both professional and personal wellbeing. The company offers comprehensive health, dental, and vision insurance plans, a 401(k) plan with company matching, eligibility for monthly and annual bonuses, paid time off including holidays and volunteer days, and numerous opportunities for professional development through wellness programs, mentorship, and job shadowing opportunities. Employees are encouraged to grow within the company while contributing to a globally connected, inclusive culture promoting continuous learning and teamwork.

Candidates for this position should be prepared to work first shift hours from 8 am to 5 pm CST in an office setting where they will engage frequently with team members and other departments to fulfill HR and administrative duties. Finlays is an equal opportunity employer valuing diversity and ensuring that employment decisions are made without regard to any protected status. However, this role is not eligible for visa sponsorship, and applicants must be legal residents eligible to work in the United States. Overall, this role is ideal for detail-oriented, bilingual professionals seeking a fulfilling administrative position within a respected global company.