Fulfillment & Events Coordinator

Mothership Coffee Roasters is a distinguished independent craft coffee brand that deeply values community and connection. Established with a vision to serve professionals and creatives who are constantly striving for excellence, Mothership Coffee Roasters has crafted a space where students, builders, artists, and innovators can sharpen their craft and find a supportive community. The company is renowned for its dedication to quality, precision, and consistency, positioning itself as a leader in the specialty coffee industry. With a strong emphasis on operating with intention and care, Mothership Coffee Roasters fosters a culture where every team member is encouraged to take pride in their work and represent the brand with confidence and professionalism.

We are seeking a committed Full-Time Hybrid Fulfillment & Events Coordinator to join our vibrant team. This key role bridges the gap between our roastery packaging operations and dynamic Allegiant Stadium activations. The Coordinator will ensure that all finished goods are packaged accurately and efficiently staged, while also overseeing the seamless execution of stadium events that uphold the hospitality standards and brand reputation of Mothership Coffee Roasters. This unique position is perfect for someone who thrives both in structured, detail-oriented environments and fast-paced, high-visibility event settings.

As the Fulfillment & Events Coordinator, you will play an essential role in the success of daily packaging workflows and large-scale event activations. Responsibilities include meticulously packaging roasted coffee and cold brew following production specifications, labeling products with critical information such as roast dates and allergen data, and organizing transfers for cafes, wholesale clients, and stadium orders. Your operational awareness will ensure adherence to freshness standards like FIFO rotation, maintenance of inventory levels, and clear communication of restock needs.

Your support extends to coordinating every aspect of Allegiant Stadium events, from preparation through execution. This involves confirming order quantities, delivery timelines, and logistics with internal teams, maintaining event calendars, managing service schedules, verifying staging completeness before departure, and supporting menu accuracy and compliance with labeling standards. You will represent Mothership Coffee Roasters professionally in public-facing scenarios during stadium activations, playing a critical role in reinforcing our brand's reputation for quality and hospitality.

This position demands a high level of ownership and adaptability, with expectations to manage and anticipate multiple moving priorities simultaneously. The Hybrid nature of the role requires flexibility to work in both the roastery environment and the stadium, including early mornings, evenings, weekends, and event days. You will actively contribute to maintaining documentation such as order summaries, invoices, and event reports, assisting with signage and activation setup materials, and coordinating delivery staging and logistics support as needed.

The hourly wage for this full-time role is $18.00, reflecting the value Mothership Coffee Roasters places on precision, dedication, and operational excellence. If you are someone who takes pride in accuracy, timing, and brand representation and is frustrated by disorganized processes, this role offers a fulfilling opportunity to contribute meaningfully to a company that champions craft, collaboration, and community.