Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $23.00 - $26.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Paid holidays
Job Description
The Academy of Our Lady of Peace is a prestigious educational institution located in San Diego, California, known for its rich heritage and commitment to academic excellence and community safety. Established decades ago, the school has continuously upheld its mission to provide a nurturing and secure environment for students, faculty, and visitors. The Academy prides itself on fostering a welcoming atmosphere where safety, discipline, and respect are paramount, making it a cornerstone of the community it serves. As a faith-based institution, it integrates values and character development alongside rigorous academic programs, ensuring a holistic approach to education that prepares students... Show More
Job Requirements
- Completion of four years high school
- clerical or office work experience including operation of current office equipment
- training on campus security responses and commitment to annual training
- proficiency with MAC/PC computer systems and software including Word and Excel
- ability to perform clerical work requiring independent judgment and mathematical accuracy
- strong understanding and ability to follow oral and written directions
- capability to complete routine tasks with little supervision
- ability to multitask and meet project deadlines
- strong interpersonal skills with ability to establish cooperative working relationships
- willingness to undergo background investigation and authorize release of information
- compliance with California Fair Chance Act
- readiness to respond to emergency situations including earthquakes and flooding
- capable of operating office equipment such as calculators, copiers, fax machines, multi-line phones, scanners, and walkie-talkies
- ability to maintain confidentiality and exercise discretion in sensitive matters.
Job Qualifications
- Completion of four years of high school education
- clerical or office work experience including operation of current office equipment
- proficiency in Microsoft Office and Google Suite software
- familiarity with Student Information Systems, specifically PowerSchool
- strong interpersonal and communication skills
- ability to work independently with minimal supervision
- capable of multitasking and prioritizing tasks effectively
- knowledge of emergency response protocols
- excellent organizational skills
- discretion and sensitivity in handling confidential information
- ability to maintain a professional and welcoming office demeanor
- experience with visitor management and security procedures
- ability to operate various office equipment including multi-line phone systems and copiers
- proven ability to perform clerical tasks with accuracy and attention to detail.
Job Duties
- Serve as the primary manager in the front office overseeing protocols, procedures, safety, student attendance, visitors, and mail and delivery coordination
- act as the primary school receptionist managing visitor check-ins and background checks
- implement visitor check-in procedures and maintain visitor logs
- coordinate guest parking in partnership with Facilities Team
- answer and route telephone calls appropriately
- employ emergency response protocols for campus safety
- perform clerical and keyboarding duties supporting school leadership
- input attendance data into Student Information System
- complete reports on attendance and punctuality trends
- support administrative tasks and special projects for school leadership
- operate office equipment including calculators, copiers, fax machines, multi-line phones, and computers
- manage filing, mailing, and inventory of office supplies
- relay messages to students and staff
- exercise independent judgment to resolve and de-escalate onsite issues
- open and close the main office as required
- maintain lobby and office cleanliness and organization
- support attendance clerk with student tardy, absence, and early release tracking
- facilitate lost and found operations
- coordinate substitute teachers and inform relevant personnel
- respond to parking and community concerns related to student vehicles
- attend staff meetings and remain informed of campus events
- support the Assistant Head of School office as needed
- perform other related and miscellaneous duties as assigned.
Job Location
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