Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $65,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee wellness programs
Commuter Benefits
Job Description
Our client is a global financial services firm based in Boston, MA, renowned for delivering comprehensive financial solutions to a diverse range of clients around the world. With a strong emphasis on innovation, integrity, and client service excellence, this firm has established itself as a leader in the financial sector. They operate in a dynamic environment where teamwork, professionalism, and meticulous attention to detail are paramount to success. The firm's commitment to fostering an inclusive and collaborative workplace culture ensures that employees are supported and empowered to perform at their best.
The role of Front Office Coordinator is a critical position within this prestigious firm, designed to create a polished and welcoming experience for employees, clients, and visitors. This role serves as the first point of contact in the office, shaping the initial impression of the company's brand and culture. The Front Office Coordinator will play an integral part in managing the day-to-day flow of the office, ensuring operations run smoothly and efficiently. Key responsibilities include managing the front desk, greeting and assisting guests and clients with professionalism, overseeing visitor logistics, and supporting office communication. This role demands a person with a hospitality or client-facing background who is enthusiastic about working in a professional setting and takes pride in delivering exceptional service.
Operating Monday through Friday from 8:00 AM to 5:00 PM, this role offers stability and regular hours, ideal for individuals seeking a consistent schedule in a bustling yet organized environment. Beyond standard administrative duties, the Front Office Coordinator will coordinate hospitality needs such as refreshments and catering, maintain reception and common areas, and collaborate with internal teams on various office initiatives and projects. This position not only requires a polished and service-oriented demeanor but also the ability to multitask, anticipate needs, and independently problem-solve in a fast-paced workplace. It is an excellent opportunity for a motivated individual eager to contribute to a vibrant financial services team while refining their organizational and client relationship skills.
The role of Front Office Coordinator is a critical position within this prestigious firm, designed to create a polished and welcoming experience for employees, clients, and visitors. This role serves as the first point of contact in the office, shaping the initial impression of the company's brand and culture. The Front Office Coordinator will play an integral part in managing the day-to-day flow of the office, ensuring operations run smoothly and efficiently. Key responsibilities include managing the front desk, greeting and assisting guests and clients with professionalism, overseeing visitor logistics, and supporting office communication. This role demands a person with a hospitality or client-facing background who is enthusiastic about working in a professional setting and takes pride in delivering exceptional service.
Operating Monday through Friday from 8:00 AM to 5:00 PM, this role offers stability and regular hours, ideal for individuals seeking a consistent schedule in a bustling yet organized environment. Beyond standard administrative duties, the Front Office Coordinator will coordinate hospitality needs such as refreshments and catering, maintain reception and common areas, and collaborate with internal teams on various office initiatives and projects. This position not only requires a polished and service-oriented demeanor but also the ability to multitask, anticipate needs, and independently problem-solve in a fast-paced workplace. It is an excellent opportunity for a motivated individual eager to contribute to a vibrant financial services team while refining their organizational and client relationship skills.
Job Requirements
- High school diploma or equivalent
- Prior experience in hospitality, customer service, office coordination, or a related client-facing role
- Strong communication and interpersonal skills
- Ability to multitask and manage time effectively
- Professional and polished appearance
- Ability to work Monday through Friday, 8:00 AM to 5:00 PM
- Proactive and self-motivated work ethic
Job Qualifications
- Prior experience in hospitality, customer service, office coordination, or another client-facing role preferred
- Professional, polished, and service-oriented demeanor
- Excellent verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Comfortable multitasking and adapting in a fast-paced environment
- Proactive mindset with the ability to anticipate needs and problem-solve independently
- Team player with a collaborative and positive attitude
- Demonstrated professionalism and stability in previous positions
Job Duties
- Welcome guests, clients, and employees while maintaining a professional and polished front-of-house presence
- Manage incoming calls and general office communication, directing inquiries appropriately
- Assist with visitor coordination, arrival logistics, and meeting support throughout the day
- Help maintain conference rooms, common areas, and reception spaces to ensure a seamless office experience
- Coordinate hospitality needs, including refreshments, catering support, and general guest accommodations
- Partner with internal teams on administrative tasks, office initiatives, and special projects as needed
- Provide additional front desk coverage and operational support during busy periods or team absences
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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