Job Overview
Employment Type
Part-time
Compensation
Hourly
Range $16.00 - $18.00
Benefits
Paid Time Off
Health Insurance
Professional Development
flexible schedule
Employee assistance program
Job Description
We are a vibrant and welcoming organization committed to providing exceptional service and fostering a positive experience for our clients and visitors. As a dynamic establishment, we pride ourselves on maintaining an efficient, friendly, and professional environment. We are currently seeking a highly organized and energetic Front Office Coordinator to join our team. This position plays a crucial role in representing our company to everyone who walks through our doors, ensuring that the first impression is always outstanding. Our company operates in a fast-paced setting where multitasking and adaptability are key to succeeding and thriving within the office environment.
This Front Office Coordinator role is a part-time engagement, offering 25 hours per week, with a competitive hourly pay ranging between $16.00 and $18.00. The position requires physical presence at our office location, emphasizing the importance of face-to-face interaction and personal engagement with our clients, visitors, and staff. As the welcoming face of our organization, you will be responsible for managing all front desk operations with professionalism and warmth, ensuring smooth workflows and flawless administrative support. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. You will play an integral role in scheduling appointments, verifying insurance benefits, managing communications, and maintaining essential office supplies.
Furthermore, the Front Office Coordinator must be adept at handling multi-line phone systems and directing calls accurately. Strong organizational skills are essential, along with the capability to handle diverse interactions with professionalism and courtesy. While medical receptionist experience is a plus, it is not mandatory; relevant clerical or personal assistant experience will be highly valuable. Bilingual abilities are especially advantageous given the varied clientele we serve, allowing the Coordinator to communicate effectively and support the office’s inclusivity goals.
Overall, this role is designed for someone who brings energy, efficiency, and professionalism every day, becoming the cornerstone of our office operations. Our work culture supports growth and values individuals who can contribute effectively to a busy and dynamic environment while maintaining superior customer service standards. This position offers a unique opportunity for someone looking to develop their administrative and front office expertise, with the backing of a supportive and engaging team. Join us and be the vital link that connects our organization’s operations with the exceptional service experience we strive to provide daily.
This Front Office Coordinator role is a part-time engagement, offering 25 hours per week, with a competitive hourly pay ranging between $16.00 and $18.00. The position requires physical presence at our office location, emphasizing the importance of face-to-face interaction and personal engagement with our clients, visitors, and staff. As the welcoming face of our organization, you will be responsible for managing all front desk operations with professionalism and warmth, ensuring smooth workflows and flawless administrative support. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. You will play an integral role in scheduling appointments, verifying insurance benefits, managing communications, and maintaining essential office supplies.
Furthermore, the Front Office Coordinator must be adept at handling multi-line phone systems and directing calls accurately. Strong organizational skills are essential, along with the capability to handle diverse interactions with professionalism and courtesy. While medical receptionist experience is a plus, it is not mandatory; relevant clerical or personal assistant experience will be highly valuable. Bilingual abilities are especially advantageous given the varied clientele we serve, allowing the Coordinator to communicate effectively and support the office’s inclusivity goals.
Overall, this role is designed for someone who brings energy, efficiency, and professionalism every day, becoming the cornerstone of our office operations. Our work culture supports growth and values individuals who can contribute effectively to a busy and dynamic environment while maintaining superior customer service standards. This position offers a unique opportunity for someone looking to develop their administrative and front office expertise, with the backing of a supportive and engaging team. Join us and be the vital link that connects our organization’s operations with the exceptional service experience we strive to provide daily.
Job Requirements
- High school diploma or equivalent
- prior clerical or administrative experience preferred
- excellent communication skills
- ability to handle multi-line phone systems
- proficiency in scheduling and calendar management
- ability to manage office supplies inventory
- proactive and friendly attitude
- willingness to work part-time on-site
Job Qualifications
- Strong organizational skills with ability to multitask effectively
- excellent phone etiquette and customer service skills
- bilingual abilities highly desirable
- demonstrated clerical experience including data entry, filing, proofreading, and calendar management
- knowledge of medical receptionist procedures advantageous
- relevant personal assistant experience valuable
Job Duties
- Greet visitors and vendors with professionalism and warmth
- manage multi-line phone systems efficiently, directing calls accurately and courteously
- handle all front desk duties including check-ins and appointment scheduling
- greet and welcome patients in a professional and friendly manner
- answer and direct phone calls promptly
- schedule patients and verify insurance benefits
- manage the company’s general email inbox
- assist with administrative tasks such as data entry, proofreading, and calendar management
- maintain office supplies inventory and place orders when necessary
- fax documents to physicians
Job Criteria
Experience
No experience required
Job Location
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