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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $12.25 - $15.75
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Holidays
Job Description
This job opening is with a busy pediatric healthcare facility that specializes in providing compassionate and comprehensive care to children and their families. Known for its patient-centered approach, the facility emphasizes delivering high-quality medical services in a supportive and friendly environment. The establishment is committed to fostering an atmosphere where patients and families feel welcomed and cared for from the moment they enter the clinic. With a professional staff dedicated to excellence in pediatric healthcare, the organization integrates advanced medical systems and innovative patient management techniques to ensure both effective treatment and excellent service delivery. The office upholds the highest... Show More
Job Requirements
- High school diploma or equivalent
- Previous medical office or customer service experience preferred
- Experience with electronic medical records systems preferred
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Ability to multitask in fast-paced environment
- Basic computer skills including Microsoft Office
- Professional telephone etiquette
- Cash handling and basic math skills
- Ability to maintain confidentiality
- Patient and compassionate demeanor with children and families
- Professional appearance and behavior
- Reliable attendance and punctuality
- Team-oriented with positive attitude
- Ability to remain calm under pressure
- Ability to sit for extended periods and visualize computer screens
- Manual dexterity for computer keyboard and phone operation
- Clear speech and hearing for telephone communication
- Ability to lift up to 25 pounds occasionally
- Medical office environment
- Exposure to typical office noise levels
- Interaction with sick children and potentially contagious conditions
- Fast-paced environment with frequent interruptions
Job Qualifications
- High school diploma or equivalent
- Previous medical office or customer service experience preferred
- Experience with electronic medical records systems preferred
- Excellent verbal and written communication skills
- Strong attention to detail and accuracy
- Ability to multitask in fast-paced environment
- Basic computer skills including Microsoft Office
- Professional telephone etiquette
- Cash handling and basic math skills
- Ability to maintain confidentiality
- Patient and compassionate demeanor with children and families
- Professional appearance and behavior
- Reliable attendance and punctuality
- Team-oriented with positive attitude
- Ability to remain calm under pressure
Job Duties
- Greet patients and families warmly upon arrival
- Register new patients and update existing patient demographics
- Verify insurance coverage and collect copayments/deductibles
- Scan and upload insurance cards and identification documents
- Collect and review completed patient forms and medical histories
- Ensure HIPAA compliance in all patient interactions
- Schedule appointments for routine, sick, and follow-up visits
- Manage provider calendars and optimize scheduling efficiency
- Handle appointment cancellations and reschedules
- Confirm upcoming appointments via phone calls or automated systems
- Coordinate same-day sick visits and urgent care needs
- Answer multi-line phone system professionally and efficiently
- Direct calls to appropriate clinical staff or providers
- Take detailed messages and ensure timely delivery
- Provide basic information about clinic policies and procedures
- Handle patient complaints and concerns with empathy and professionalism
- Process patient payments and maintain accurate payment records
- Prepare charts and organize patient flow for daily operations
- Maintain organized filing systems (electronic and paper)
- Update patient information in electronic medical record system
- Assist with prior authorizations and referral coordination
- Distribute patient education materials as directed
- Support nursing staff with administrative needs
- Help maintain clean and organized front office areas
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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