Front Desk Coordinator

Columbia, MD, USA|Onsite

Job Overview

Compensation

Hourly

Range $19.00 - $22.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

Job Description

Our company is a professional office environment located in Maryland dedicated to providing excellent commercial spaces for businesses seeking office suites, meeting rooms, and virtual workspace solutions. As a center providing workspace flexibility and excellent service to clients, we are committed to maintaining a welcoming, efficient, and secure environment for visitors and tenants alike. We cater to a diverse clientele ranging from start-ups to well-established enterprises that look for business-friendly office solutions with excellent customer service and administrative support. Our team values organization, professionalism, and a client-focused approach.

We are currently seeking a diligent and experienced Front Desk Coordinator to play a crucial role in the daily operations of our office. This contract position comes with the potential for conversion to a permanent role, ideal for an individual who thrives in a dynamic and fast-paced office environment. The Front Desk Coordinator will serve as the first impression for all guests visiting the facility, ensuring a professional and warm welcome. This person will also be integral in supporting sales efforts and handling administrative coordination tasks that keep the office running smoothly.

The successful candidate will be responsible for overseeing front desk activities including visitor management, maintaining shared spaces, and supporting leasing and sales initiatives. Strong communication skills and exceptional organizational abilities are critical, as this role requires multitasking and attention to detail while interacting directly with prospects, clients, vendors, and internal teams. Additional duties involve handling a multi-line phone system with professionalism, assisting with scheduling tours of office spaces, and helping move potential clients through the rental process. This role also demands a proactive approach to administrative support and special projects that facilitate the efficiency of the executive office and the broader team.

Working with us provides the opportunity to contribute meaningfully to a vibrant business community, develop client relationship skills, and sharpen administrative expertise. This Front Desk Coordinator position in Maryland offers a contract arrangement with remuneration reflecting the responsibilities and skills required, along with the opportunity for long-term employment and professional growth within a supportive office setting. We are excited to welcome a motivated individual eager to be at the forefront of our operations and make a significant impact on our clients' experience and our team dynamics.

Job Requirements

high school diploma or equivalent
minimum of 2 years experience in front desk or administrative support roles
excellent verbal and written communication skills
strong organizational and multitasking abilities
ability to handle confidential information with discretion
proficiency in using multi-line phone systems and office software
availability to work full-time in the Maryland office

Job Qualifications

high school diploma or equivalent
previous experience in front desk coordination or administrative roles
strong communication and interpersonal skills
ability to multitask and stay organized in a fast-paced environment
proficiency with multi-line phone systems and standard office software
customer service oriented with a professional demeanor
basic knowledge of leasing or sales processes beneficial

Job Duties

welcome visitors clients and vendors with a welcoming presence and guide them to the appropriate person or meeting area
manage front desk activities by overseeing sign-in procedures visitor documentation and basic security protocols
maintain shared spaces such as the reception area lobby kitchen and meeting rooms so they remain tidy presentable and well supplied
lead prospective clients through available office suites conference rooms and virtual workspace options while answering questions about the environment and services
support leasing efforts by coordinating inquiries assisting with scheduling and helping move prospects toward office or meeting room rental agreements
handle incoming calls through a multi-line phone system direct messages accurately and provide helpful information to callers
assist with administrative assignments and special projects that help the executive office and broader team operate efficiently