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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $20.67 - $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
employee recognition programs
Professional development opportunities
Job Description
Election Systems & Software (ES&S) is a leading provider of voting systems, passionately dedicated to revolutionizing the democratic election process and voting experience in the United States. With a strong commitment to supporting democracy, ES&S is a technology-driven company focused on crafting the future of voting through innovation, quality products, and superior service. The company emphasizes continuous investment in research and development to ensure their voting systems are secure, reliable, and up to date with the latest technological advancements to maintain voter confidence nationwide.
ES&S’s culture empowers its employees by fostering skill enhancement, career growth, and active participation i... Show More
ES&S’s culture empowers its employees by fostering skill enhancement, career growth, and active participation i... Show More
Job Requirements
- High school diploma
- 3+ years experience in administrative or clerical roles
- proficiency in Microsoft 365 applications
- strong communication skills
- excellent organizational abilities
- ability to work independently
- problem-solving skills
- ability to handle confidential information
- reliable in-person attendance
- positive attitude
- ability to manage multiple tasks
- experience supporting human resources preferred
- knowledge of office operations
Job Qualifications
- High school diploma required
- associate's degree preferred
- 3+ years experience in administrative, clerical, and/or executive support required
- prior human resources support preferred experience
- intermediate to advanced skills in Microsoft 365, focusing on Outlook, Teams, PowerPoint, and Excel
- intermediate skill level and comfort using modern operating systems, web-based software platforms, and mobile apps
- intermediate to advanced written and verbal communication skills
- strong organizational skills with a high attention to detail
- positive attitude, even during stressful situations
- ability to solve problems creatively while working with minimal supervision
- drive to identify and act upon opportunities for improvement
- reliable in-person attendance and ability to complete job duties within required timeframes
- ability to handle confidential information
- professionalism and exceptional customer service skills with all levels of internal and external customers
Job Duties
- Greet visitors or callers to handle their inquiries or direct them to the appropriate people according to their needs
- coordinate meetings, conferences, and special events by managing room schedules and event calendars, preparing materials, arranging room setup and catering, and ensuring conference rooms are professional and ready for use
- support security and onboarding/offboarding processes by issuing employee and visitor badges, coordinating workspace readiness, and preparing new hire welcome materials
- maintain office readiness by monitoring common areas and managing the inventory, ordering, and restocking of office, kitchen, and breakroom supplies
- support daily office operations by managing mail, shipping, incoming deliveries, courier requests, and coordinating maintenance of postage, printer, and copy equipment
- provide administrative and operational support across departments, including special projects, peak period assistance, and coordination with building maintenance and cleaning services
- serve as the primary point of contact for office safety-related tasks, including management of AEDs, first aid supplies, and communications through the mass emergency notification system
- support employee engagement events, recognition activities, and internal office programs
- assist with company-wide communications related to office operations, closures, events, or employee notices
- coordinate with external vendors and service providers to support office operations, events, and facility needs
- train temporary staff to provide front desk coverage during absences and maintain a process manual for backup coverage
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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