Foundry Art Centre Special Event Assistant

The City of Saint Charles, known for its rich history and vibrant community, is seeking a dedicated Foundry Art Centre Special Event Assistant to join its Convention and Visitors Bureau department. This part-time, non-exempt role offers an hourly pay range of $20.00 to $25.00 and plays a crucial role in supporting the diverse array of special events held at the Foundry Art Centre. The Center is a cultural hub that hosts a variety of events including art exhibitions, performances, weddings, and rentals, attracting visitors and locals alike. As an integral part of the City’s event coordination team, the Special Event Assistant will work closely with the Foundry team to ensure seamless event execution and exceptional guest experiences.

The position primarily involves assisting with the planning and logistics of special events, including coordination of venue setup, entertainment, signage, decorations, and detailed event management. As a point of contact for clients, vendors, caterers, and event planners, the assistant will facilitate communication and maintain strong professional relationships to foster a collaborative and welcoming environment. Excellent organizational skills and attention to detail are critical to accurately manage event details and help build ongoing partnerships with catering services and event companies. The role also includes maintaining the Foundry bar inventory and assisting with the physical setup and breakdown of events, which requires a readiness to lift tables and chairs and work in a large venue.

Candidates for this position should embrace a team mentality, be self-motivated, and exhibit professionalism and dependability in a dynamic event management environment. The job demands flexibility in scheduling, including availability on weekdays, weekends, evenings, special events, and holidays. Ability to multitask effectively, problem-solve quickly, and communicate positively with diverse groups are essential capabilities for success in this role. Furthermore, employees are expected to not only fulfill their core responsibilities but also support coworkers and maintain cleanliness of shared workspaces, contributing to the overall success and smooth operation of Foundry events and programming.

This opportunity is well-suited for individuals with experience in special event management, sales, or related fields who are eager to contribute their skills in a community-centered cultural venue. The City of Saint Charles values equal employment opportunities and promotes a collaborative workplace where employees help each other in executing high-quality events and exhibitions. By joining the Foundry Art Centre team, Special Event Assistants become vital contributors to the cultural vitality and visitor engagement efforts of the city, gaining valuable experience in public event coordination with supportive leadership and resources.