Farmington Polo Club Event Coordinator

The hiring establishment is a dynamic organization dedicated to producing a variety of events, including conferences, corporate meetings, charity fundraisers, and social gatherings. This company specializes in creating memorable experiences that cater to diverse audiences and ensure client satisfaction through meticulous planning and flawless execution. With a commitment to excellence, the organization prides itself on building strong partnerships with vendors, securing ideal venues, and effectively coordinating internal teams. This collaborative approach ensures that every event meets high-quality standards while aligning with the foundation's goals and strategic objectives. The company culture fosters innovation, teamwork, and professionalism, creating a supportive environment for employees who are passionate about event management and customer service.

As an Event Coordinator, you will play a critical role in the successful planning, organization, and delivery of multiple event types. You will be responsible for managing event logistics such as vendor selection, catering, audio/visual setup, transportation, and accommodations. The role involves close coordination with vendors, suppliers, and contractors, guaranteeing services are delivered on time and meet the foundation's specific requirements. Your duties will range from conceptualizing events and setting goals, timelines, and budgets to overseeing on-site event activities. Serving as the primary point of contact during events, you will ensure smooth setup, execution, and breakdown operations while partnering with leadership team members.

This position requires strong project management skills to prioritize tasks, meet deadlines, and adapt swiftly to changing circumstances. Effective communication and interpersonal skills are essential for building relationships and collaborating with a wide array of stakeholders, including volunteers, sponsors, and partners. Additionally, you will be responsible for managing event registrations and analyzing event outcomes to provide detailed reports with recommendations designed to improve future events' success and return on investment. The role also involves handling challenges efficiently as they arise, conducting follow-ups, and ensuring all participant communications are timely and professional.

The Event Coordinator will work predominantly Tuesday to Friday from 8:30 am to 5:00 pm, with mandatory Saturday shifts from June through September, and occasional evenings or weekends as the event schedule demands. The position is well-suited for proactive individuals who thrive in a fast-paced, team-oriented environment, and who have experience with event management software, Microsoft Excel, and CRM databases. The ideal candidate will preferably hold a Bachelor’s degree in Event Management, Hospitality, Marketing, or a closely related field with two to four years of event planning experience, especially with outdoor venues. Proficiency in English, both written and verbal, is preferred to facilitate effective communications with associates and leadership. This comprehensive and multifaceted role offers an excellent opportunity to advance your career within the event planning industry while contributing to the organization’s mission and impact.