Facilities Utilization Planner and Events Setup Coordinator

Athens State University, located in historic Athens, Alabama, is a reputable institution offering junior and senior-level coursework primarily designed for community college graduates and transfer students. Known for its supportive academic environment, the university serves approximately 3,000 students each semester, offering over 50 majors and degree programs. The university prides itself on being a neighborly community where courses are taught by exceptional faculty, with 83 percent of full-time faculty members holding terminal degrees. Renowned as the Most Affordable College in Alabama and recognized as a 2024 Great College to Work For, Athens State supports students who are mostly working adults commuting while balancing coursework, with about 95 percent of them enrolled in at least one online course. The university operates with three colleges: the College of Arts and Sciences, the College of Business, and the College of Education, staffed by more than 392 full and part-time employees including approximately 88 full-time faculty members. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges. The city of Athens offers a vibrant cultural backdrop with well-known events such as the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention, making it a lively and engaging place to work. The university expects all employees to comply with its non-discrimination policies and background checks, maintaining a welcoming and inclusive environment for all individuals.The Facilities Utilization Planner and Events Setup Coordinator position is a full-time, staff role within the Physical Plant department at Athens State University. This non-exempt role is crucial in coordinating the use of campus facilities for various university events, ensuring optimal space management and effective event preparation. The planner and coordinator will be responsible for scheduling and managing the use of spaces through systems such as the Facilities Reservation Calendar, eSpace, and Workorder requests to prevent scheduling conflicts. They will develop plans to maximize the utilization of campus facilities, analyze facility usage data, and provide recommendations for space allocation to the university administration. This position also involves significant hands-on work, including organizing, setting up, breaking down, and returning event equipment such as tents, tables, chairs, audio-visual components, and signage. Collaboration with maintenance teams, managing manpower and equipment support, and overseeing vehicle maintenance for transportation related to events are important aspects of the role. Candidates should be prepared to handle physical tasks like lifting heavy objects, operating forklifts, assembling stages, climbing ladders, and assisting with installations related to campus IT systems. The role demands exceptional organizational abilities, excellent communication skills, and the capacity to handle multiple projects simultaneously while meeting deadlines. This position offers competitive compensation based on the candidate’s experience and qualifications and requires a valid driver’s license and the ability to perform physically demanding tasks. The Facilities Utilization Planner and Events Setup Coordinator plays a key part in enhancing the event experience and efficient facility use on campus, contributing significantly to the vibrant academic and community life at Athens State University.