Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $60,000.00 - $70,000.00
Work Schedule
Flexible
Benefits
Health Insurance
Retirement Plan
vacation
wellbeing programs
Performance bonus
Job Description
Russell Investments is a premier global investment management firm renowned for its innovative approach to delivering investment solutions and services worldwide. With a firm commitment to client satisfaction, the company has steadily expanded its operations, establishing vital support functions that ensure the smooth operation of its offices and facilities. Russell Investments fosters a workplace culture that values diversity, equity, and inclusion, offering competitive salaries, comprehensive benefits, and opportunities for professional growth and development. The North America Real Estate & Facilities department is a critical component of the firm, responsible for managing office environments that ensure productivity, safety, and the well-being... Show More
Job Requirements
- 3+ years of experience in office administration, facility operations, and event management
- Bachelor's degree in hospitality or facilities management, or a closely related field preferred
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, Zoom
- Experience with ticketing systems like Jira or ServiceNow
- Ability to operate and manage AV/technical equipment
- Ability to work independently and as part of a team
- Flexibility to work early or late shifts occasionally
- Physical ability to lift up to 50 pounds
- Legal authorization to work in the United States without employer sponsorship
Job Qualifications
- 3+ years of experience in office administration, facility operations, and event management
- Bachelor's degree in hospitality or facilities management, or a closely related field preferred
- Strong attention to detail, organizational skills, and customer service orientation
- Proficient with Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, Zoom, and ticketing systems like Jira or ServiceNow
- Comfortable managing AV and tech equipment for meetings
- Ability to work independently and collaboratively with multiple teams
- Flexible schedule to support occasional early or late shifts to accommodate clients and events
- Capable of moving and/or lifting up to 50 lbs
Job Duties
- Collaborate with senior leaders and the North America Admin team to coordinate meetings, events, and communications
- Assist with associate onboarding and offboarding processes, including workspace preparation, access provisioning, and amenities coordination
- Provide general administrative support to leadership as needed
- Act as the on-site point of contact for day-to-day office operations, ensuring workspaces and systems function efficiently
- Maintain communal spaces such as catering kitchen, coffee bar, and wet bar in partnership with facilities coordinators and day porters
- Manage supplies, equipment, and cleanliness across shared areas
- Monitor and respond to requests from the Facilities mailbox and ticketing system, escalating as needed
- Oversee vendor relationships and coordinate contractor activities for repairs, maintenance, and upgrades
- Serve as the first point of contact for all guests and visitors during active business hours
- Maintain a professional front desk presence by answering phones, greeting guests, and receiving deliveries
- Prepare and replenish hospitality amenities for meetings
- Coordinate meeting and event room setups, including AV needs and catering logistics
- Support execution of local events in collaboration with the North America Admin team
- Coordinate logistics and administrative coverage for special events, org-wide meetings, and stakeholder visits
- Act as the North America admin contact for associate experience initiatives, including milestone recognition, gifting, and employee programs
- Support the administration of EH&S safety programs, including fire drills, floor warden coordination, AED management, and first aid readiness
- Secure and track landlord approvals for facilities projects in line with lease requirements
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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