Facilities Administrator

Pittsburgh, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Exact $21.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

retirement plans

Professional development opportunities

Employee Assistance Programs

Union representation

Job Description

Carnegie Library of Pittsburgh (CLP) is a prominent public library system dedicated to providing comprehensive library services to the residents of Pittsburgh, Pennsylvania. As an essential cultural and educational institution, CLP offers access to a vast range of resources, including books, digital media, educational programming, community events, and more. The library is committed to fostering learning, literacy, and community engagement through its multiple branches and outreach programs.

CLP is currently seeking a Facilities Administrator for a full-time position located at their Main Branch in Pittsburgh, PA. This role is integral to the smooth operation and management of the libra... Show More

Job Requirements

high school diploma or equivalent
five years of facilities-related experience or equivalent combination of training, education and/or work experience
strong computer skills
proficiency with MS Office including Outlook, Excel, and Word
ability to maintain confidentiality of sensitive information
ability to act appropriately as a representative of the organization
ability to prioritize work and projects
ability to work additional hours as needed
ability to navigate office, event venues, loading areas, stairs, stages, and uneven ground safely
clearance requirements including PA State Criminal Record Check, Pennsylvania Child Abuse History Clearance, FBI Criminal Record Check

Job Qualifications

high school diploma or equivalent
associates degree in business or related field preferred
five years of facilities-related experience or demonstrated equivalent combination of training, education and/or work experience
strong computer skills
proficiency with MS Office including Outlook, Excel, and Word
thorough knowledge or ability to quickly gain knowledge of CLP's policies and procedures
strong customer service skills
general working knowledge of contracts and professional service agreements
excellent organizational, interpersonal, and communication skills with strong attention to detail
ability to assign work to other employees
ability to prioritize work and projects appropriately
ability to maintain confidentiality of sensitive information
knowledge of computer equipment and proficiency with relevant software and hardware
ability to operate current office equipment

Job Duties

reviews, summarizes, and processes all facilities related invoices for utilities, service contractors, and supplies
organizes the logistics of CLP events including scheduling locations and classrooms and verifying needs for set-ups
coordinates and determines appropriate related staffing needs such as audio visual, custodial, and security
processes system-wide work service requests, troubleshoots and resolves concerns, coordinates activities with managers as needed
inputs service requests into work order system database for assignment and follows up on status and progress of work orders
coordinates work order service providers and maintains work order system
assists with capital projects, purchase orders, drawing and project files, and associated contracts and leases
maintains, updates, and re-evaluates service contracts and insurance certificates
interacts directly with internal and external customers including vendors, design professionals, contractors, and library staff
assigns tasks to custodial staff when required
answers telephones, screens and/or directly handles phone calls, and redirects as necessary
assists in preparing correspondence including reports, spreadsheets, and documents
performs filing, copying, and ordering supplies
attends selected meetings as required
performs other duties as assigned

Job Location

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