Job Overview
Employment Type
Full-time
Compensation
Salary
Range $49,000.00 - $68,330.50
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
Tuition Assistance
Employee wellness programs
Job Description
Tarleton State University is a distinguished Doctoral National Comprehensive University renowned for its commitment to excellence in teaching, research, and service. With multiple campuses located in Stephenville, Fort Worth, RELLIS-Bryan, and Waco, along with a robust online community, the university continuously expands its impact throughout Texas and beyond. As part of the Texas A&M University System, Tarleton State offers a vibrant and supportive academic environment dedicated to fostering innovation, collaboration, and inclusive growth among its diverse student body and faculty. The university’s culture emphasizes transforming lives through education and community engagement, making it a top choice for both on-campus and remote faculty and staff seeking meaningful careers in higher education.
The role of Executive Assistant II within the Division of Finance & Administration at Tarleton State University is a pivotal staff position based on the Stephenville campus. This role involves providing comprehensive administrative and operational support to the division, specifically aiding the Executive Vice President and supporting smooth office functioning. Responsibilities include processing human resources transactions such as onboarding, offboarding, and data maintenance in Workday; managing purchasing, requisitions, purchase orders, and invoice processing in TexanBuy; tracking inventory and coordinating property transfers in Canopy; arranging travel and preparing expense reports in Emburse; and overseeing calendar and event management.
The Executive Assistant II serves as an essential liaison between internal departments and external stakeholders, requiring exceptional professionalism, discretion, and organizational skills. This position plays a critical role in sustaining the daily administrative operations and advancing the division's strategic priorities through effective communication and meticulous attention to detail. Additional duties include managing correspondence, maintaining office records, supervising student employees, and ensuring a welcoming front office environment. This full-time, on-site position operates typically Monday through Friday, 8 AM to 5 PM, and also includes the responsibility of serving as a Campus Security Authority (CSA). The salary is commensurate with experience, with a base annual range of $49,000 to $68,330.50, negotiable based on qualifications and funding availability.
Joining the Division of Finance & Administration as an Executive Assistant II at Tarleton State University means becoming part of a team committed to operational excellence and administrative support that helps transform education across the state. The role demands strong interpersonal and administrative competencies, proficiency in various software applications, and the capacity to multitask in a dynamic academic environment. Candidates recognized for their planning, organizational, and communication skills will find this position both challenging and rewarding, offering opportunities for professional growth and contribution to higher education.
The role of Executive Assistant II within the Division of Finance & Administration at Tarleton State University is a pivotal staff position based on the Stephenville campus. This role involves providing comprehensive administrative and operational support to the division, specifically aiding the Executive Vice President and supporting smooth office functioning. Responsibilities include processing human resources transactions such as onboarding, offboarding, and data maintenance in Workday; managing purchasing, requisitions, purchase orders, and invoice processing in TexanBuy; tracking inventory and coordinating property transfers in Canopy; arranging travel and preparing expense reports in Emburse; and overseeing calendar and event management.
The Executive Assistant II serves as an essential liaison between internal departments and external stakeholders, requiring exceptional professionalism, discretion, and organizational skills. This position plays a critical role in sustaining the daily administrative operations and advancing the division's strategic priorities through effective communication and meticulous attention to detail. Additional duties include managing correspondence, maintaining office records, supervising student employees, and ensuring a welcoming front office environment. This full-time, on-site position operates typically Monday through Friday, 8 AM to 5 PM, and also includes the responsibility of serving as a Campus Security Authority (CSA). The salary is commensurate with experience, with a base annual range of $49,000 to $68,330.50, negotiable based on qualifications and funding availability.
Joining the Division of Finance & Administration as an Executive Assistant II at Tarleton State University means becoming part of a team committed to operational excellence and administrative support that helps transform education across the state. The role demands strong interpersonal and administrative competencies, proficiency in various software applications, and the capacity to multitask in a dynamic academic environment. Candidates recognized for their planning, organizational, and communication skills will find this position both challenging and rewarding, offering opportunities for professional growth and contribution to higher education.
Job Requirements
- Bachelor's degree in applicable field or equivalent combination of education and experience
- four years of related administrative experience
- knowledge of word processing, spreadsheet, and presentation applications
- interpersonal and communication skills
- planning and organizational skills
- ability to multitask and work cooperatively with others
Job Qualifications
- Bachelor's degree in applicable field or equivalent combination of education and experience
- four years of related administrative experience
- knowledge of word processing, spreadsheet, and presentation software
- strong interpersonal and communication skills
- effective planning and organizational abilities
- ability to multitask and work cooperatively with others
Job Duties
- Provide administrative support including HR transactions in Workday such as onboarding, offboarding, and data maintenance
- complete purchasing tasks for requisitions, purchase orders, non-POs, and invoices in TexanBuy
- maintain inventory and coordinate property transfers using Canopy
- manage calendars, appointments, and travel arrangements including expense card reports in Emburse
- plan and coordinate events for the division
- draft and manage correspondence and communication
- schedule appointments and manage executive calendars
- prepare travel arrangements, itineraries, and process travel reimbursements
- compile reports and maintain records and documents
- coordinate special events and support planning activities
- serve as receptionist greeting visitors and answering phones for the Division of Finance & Administration
- maintain supply inventory and oversee equipment service agreements
- manage record retention for office documents
- supervise Office of Finance & Administration student employees
- provide assistance to various departments within the division as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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