Executive Assistant and Events Coordinator

Tulsa, OK, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee Discounts

wellness programs

Job Description

Oral Roberts University (ORU) is a distinguished non-profit higher education institution committed to enriching the lives of its students through a strong community culture and steadfast values. Established with a mission to provide a Christ-centered education, ORU fosters an environment where faculty and staff are deeply invested in making a meaningful impact. With a diverse and vibrant campus, the university stands out for its blend of academic rigor and holistic development opportunities that help shape future leaders in various fields.

As a comprehensive university, ORU offers various academic programs and serves a diverse student population. The staff and facul... Show More

Job Requirements

minimum high school diploma
professional experience in administrative support or related fields
strong organizational and time-management skills
excellent attention to detail
strong verbal and written communication skills
friendly and professional demeanor
customer service and hospitality skills
creative and adaptable nature
ability to work independently and as part of a team
high degree of professionalism and confidentiality
proficiency with Microsoft Office preferred
willingness to travel domestically and internationally
availability for some evening and weekend events

Job Qualifications

minimum high school diploma or equivalent
bachelor degree or equivalent preferred
strong organizational and time-management skills
excellent attention to detail and ability to manage multiple priorities
strong verbal and written communication skills
friendly, warm, and professional demeanor
customer service and hospitality strengths
creative, adaptable, and resourceful
ability to work independently and collaboratively
strong sense of professionalism and confidentiality
experience with administrative support, finance processing, travel coordination, or event planning preferred
proficiency in Microsoft Office and related administrative systems preferred

Job Duties

provide day-to-day support to the executive director
manage calendars, meetings, scheduling, and correspondence
coordinate domestic and international travel arrangements
prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
maintain organized records, files, and administrative systems
assist with special projects and department initiatives
process purchasing and finance-related paperwork accurately and on time
track expenses, invoices, and budget-related items
work with university departments and external vendors to ensure smooth operations
follow university procedures and maintain attention to detail in all processes
coordinate meetings, conferences, leadership events, and special gatherings
manage event logistics including setup, decor, catering, guest communication, and registration
help create welcoming, professional, and visually excellent environments
provide outstanding hospitality and customer service to guests, students, and partners
communicate professionally and clearly in both verbal and written communication
serve as a welcoming point of contact for students, faculty, donors, and visitors
build positive relationships with internal teams and external partners
represent the centre of global leadership with professionalism and integrity
other duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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