Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $75,000.00 - $85,000.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee wellness programs
Professional development opportunities
Flexible work schedule
Job Description
Western University of Health Sciences (WesternU) is a leading institution dedicated to advancing the field of health sciences education with an unwavering commitment to humanism, innovation, and community engagement. With campuses in Pomona, CA, and beyond, WesternU is more than just a university; it represents a collaborative environment where faculty, staff, and students come together to foster growth, pursue excellence, and impact lives through healthcare education. The University’s culture emphasizes respect, equity, and a commitment to nurturing a supportive and inclusive atmosphere for all members of its community. WesternU’s core values center on humanism, encouraging every individual to bring their... Show More
Job Requirements
- Bachelor's degree
- Five years of experience in an administrative role in a fast-paced office environment preferred
- Proficient in MS Office applications
- Strong written and verbal communication skills
- Ability to manage confidential information with discretion
- Typing speed of minimum 55 words per minute
- Ability to prioritize multiple tasks and meet deadlines
- Experience with administrative software such as Adobe Acrobat, Banner, and Resource Scheduler
- Willingness to work occasional evenings and weekends
- Dependability and timeliness
- Excellent organization and attention to detail
- Ability to interact professionally with diverse stakeholders
Job Qualifications
- Bachelor's degree
- Minimum five years experience in a fast-paced office environment preferred
- Proficient with MS Office (Word, Excel, PowerPoint)
- Skilled in document preparation and correspondence transcription
- Strong verbal and written communication skills
- Ability to prioritize and manage multiple tasks under tight deadlines
- Familiarity with Adobe Acrobat, Resource Scheduler, Banner, BanWeb
- Typing speed of at least 55 wpm
- Good critical thinking and judgement skills
- Ability to work independently and collaboratively in a team setting
- Experience with confidential and sensitive information handling
Job Duties
- Serve as the first point of contact for the President's Office and handle inquiries
- Screen and prioritize incoming calls and visitors
- Prepare and transcribe correspondence including letters, emails, and memorandums
- Coordinate meetings, teleconferences, and disseminate presidential communications
- Assist with travel arrangements and itinerary preparation for the President and Board of Trustees
- Provide support for Board of Trustees meetings and university events including logistics and catering
- Manage petty cash reconciliation and invoice approval
- Serve as a backup for other administrative support tasks as assigned
- Prepare documents and presentations using MS Office and other software
- Maintain confidentiality and follow standard protocols in all communications
- Provide event support including university commencement and special ceremonies
- Manage office inventory and service requests
- Travel with the President's Office to satellite campuses as needed
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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