Events Specialist

Vancouver, WA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $15.50 - $27.50

Work Schedule

Weekend Shifts

Benefits

Medical

Dental

Vision

Life insurance

401(k) with discretionary match

wellness programs

Paid Time Off

Company paid holidays

voluntary benefits

Job Description

Reser's Fine Foods is a well-established food manufacturing company recognized for its commitment to delivering high-quality, convenient, and delicious food products to its customers. Known for its strong dedication to employee well-being and corporate culture, Reser's operates with the goal of being an Employer of Choice by fostering an environment that values growth, inclusivity, and long-term career opportunities. The company offers competitive compensation and a comprehensive benefits package that supports employees' physical health, financial security, and work-life balance. Their benefits are designed to accommodate the diverse and evolving needs of their workforce and include medical, dental, vision, life insurance, 401(k) retirement savings plan with discretionary matching, wellness programs, paid time off, paid holidays, and access to various voluntary benefits.

The role of Events Specialist at Reser's Fine Foods is an essential position within the corporate team, reporting directly to the Corporate HR Manager. This exempt-level role is responsible for organizing, coordinating, and executing a variety of large-scale and boutique employee events that promote the company’s core value of being an Employer of Choice. Events may include holiday parties, summer picnics, employee appreciation gatherings, retirement celebrations, and milestone anniversary festivities. The Events Specialist works collaboratively with internal teams, manufacturing facilities, and external vendors to ensure the successful planning, budgeting, logistics, and execution of each event while adhering to company policies and programming guidelines.

This role requires a unique blend of skills including strategic planning, budget management, communication, and project coordination. In addition to event planning, the Events Specialist oversees key administrative programs such as the anniversary award program and manages the Reser’s Cares charitable initiative, which involves budget management, funding decisions, and coordination with local teams and nonprofit organizations. The job also includes responsibilities such as managing the company newsletter and distributing tickets for company-sponsored activities aimed at boosting employee recognition and engagement.

The position demands physical involvement including lifting and setup activities for events, occasional evening or weekend work, and local travel with occasional overnight stays. This dynamic role suits a highly organized, resourceful individual who thrives in a fast-paced, collaborative environment and is passionate about creating memorable experiences that reinforce the company culture and employee satisfaction. This exempt position is eligible for a performance-based bonus, adding an incentive aligned with company goals. Overall, the Events Specialist plays a vital role in supporting employee engagement and community involvement, making it a rewarding career opportunity at Reser's Fine Foods.

Job Requirements

High school diploma required
Associate degree in hospitality or related field preferred
5 plus years of event planning experience
3 plus years of non-profit charity donation experience
Knowledge of event catering functions
Strong verbal and written communication skills
Ability to manage timelines and deadlines
Planning and prioritization skills
Requires initiative and ability to be successful under limited supervision
Must have excellent PC skills including Microsoft Office
English/Spanish bilingual a plus
Ability to bend and lift up to 50lbs
Willingness to work weekends or evenings as needed
Local travel required with up to 10 percent overnight travel

Job Qualifications

High school diploma required
Associate degree in hospitality or related field preferred
Minimum 5 years of event planning experience
At least 3 years of non-profit charity donation experience
Knowledge of event catering functions
Strong verbal and written communication skills
Ability to manage timelines and deadlines
Proven planning and prioritization skills
Initiative and ability to work independently
Proficiency in Microsoft Office products
English/Spanish bilingual a plus

Job Duties

Plans and coordinates employee events including holiday celebrations, summer picnics, employee appreciation events, retirement celebrations, and milestone anniversary celebrations
Collaborates with internal stakeholders to develop event budgets and manage to established budgets
Schedules venues, food, beverage, equipment, entertainment, and other logistical requirements including contract management
Works with plant locations to provide event guidelines ensuring a collaborative and consistent approach
Provides clear communication to promote participation in events and activities
Solicits support to ensure events are adequately staffed and supported
Ensures smooth operations on event days including set-up, tear-down, and equipment facilitation
Oversees and administratively manages anniversary award program (OC Tanner)
Manages Reser’s Cares budget with manufacturing and corporate offices, resolving discrepancies and ensuring policy compliance
Monitors and processes check requests for Reser’s Cares initiative, conducting due diligence on nonprofit organizations
Manages year-to-date Reser’s Cares spending and coordinates communication with local teams
Manages company newsletter by collecting content and working with vendors for bi-annual publication
Manages equitable distribution of tickets for company-sponsored activities
Provides event support for philanthropic and community events