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Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $50,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible work schedule
Professional development opportunities
Employee wellness programs
Job Description
Rice University is a prestigious private research university located on a sprawling 300-acre, tree-lined campus in Houston, Texas. Recognized nationally as one of the top 20 universities by U.S. News & World Report, Rice is renowned for its rigorous academic standards, personalized attention with a 6-to-1 undergraduate student-to-faculty ratio, and a unique residential college system. This system fosters a holistic student experience by supporting students intellectually, emotionally, and culturally. Through a diverse range of social events, intramural sports, student plays, lecture series, courses, and student government activities, Rice cultivates close-knit, diverse communities that have become foundational to its exceptional campus... Show More
Job Requirements
- Bachelor's degree
- 1+ years of related experience in event coordination, administrative support, hospitality, project coordination, or a related field
- Ability to manage timelines, meet deadlines, and coordinate multiple projects simultaneously
- Highly organized with strong attention to detail and accuracy
- Demonstrates professionalism, integrity, and sound judgment when supporting events involving senior leadership, donors, and high-profile guests
- Strong communication and customer service skills
- Ability to work both independently and collaboratively as part of a team
- Ability to build and maintain effective working relationships with campus partners and vendors
- Experience with data entry, database management, and maintaining organized records
- Proficiency in Microsoft Office and online collaboration tools
Job Qualifications
- Bachelor's degree
- 1+ years of related experience in event coordination, administrative support, hospitality, project coordination, or a related field
- Ability to manage timelines, meet deadlines, and coordinate multiple projects simultaneously
- Highly organized with strong attention to detail and accuracy
- Demonstrates professionalism, integrity, and sound judgment when supporting events involving senior leadership, donors, and high-profile guests
- Strong communication and customer service skills
- Ability to work both independently and collaboratively as part of a team
- Ability to build and maintain effective working relationships with campus partners and vendors
- Experience with data entry, database management, and maintaining organized records
- Proficiency in Microsoft Office and online collaboration tools
Job Duties
- Supports the planning and execution of presidential and university events by assisting with timelines, logistics, and event coordination
- Maintains event planning documents, guest lists, RSVP records, and database information, including updating attendance and registration systems such as OwlConnect
- Provides administrative support to the events team, including managing the department inbox, coordinating calendars, maintaining files, and responding to inquiries
- Assists with preparation of event materials such as name badges, guest lists, and event documentation
- Coordinates event logistics, including vendor communication, venue details, supply management, and on-site event support
- Tracks event-related information, including attendance counts, logistical updates, and planning documentation for event leads
- Supports event setup, execution, and breakdown to ensure a high-quality guest experience
- Performs all other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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