Events Planner

Our client is a reputable organization known for hosting high-quality virtual and in-person conferences and meetings that connect professionals and industry leaders. They are currently seeking a dedicated Event Planner/Conference Planner for a 6-month contract position based in Irving, Texas, with a hybrid work model requiring attendance once per week on-site.

This opportunity is perfect for individuals who are driven and have a passion for delivering seamless event experiences through effective operational management and innovative solutions. As an Event Planner/Conference Planner, you will be responsible for managing the complete lifecycle of virtual meetings, including registration setup, coordination with internal teams for delivery specifications, and day-of event execution to ensure smooth operations. Moreover, you will handle all logistical details for in-person conferences such as venue arrangements, catering, audiovisual support, special event activities, vendor relations, on-site operations, and financial reconciliation to guarantee successful event outcomes.

In addition to event management tasks, you will also be charged with training program partners on the use of conference technologies and processes, which includes registration and delivery platforms as well as protocols and online tools. This role requires a strategic thinker who constantly seeks innovative ways to enhance the customer experience by analyzing feedback from previous conferences and meetings, thereby driving engagement and operational efficiencies. This role demands excellent project management capabilities, especially for handling complex programs with multiple variables and dependencies.

The ideal candidate will bring a Bachelor’s degree along with a minimum of 2 years' relevant event planning experience. Proficiency with Microsoft Office Suite, especially Outlook, Word, and Excel, is essential, as is experience with virtual conference platforms like Webex and Zoom. Strong interpersonal and communication skills are vital, particularly the ability to work effectively with senior executives and vendors. The position requires domestic travel up to 30%, reflecting the need to attend events and coordinate activities across different locations.

To succeed in this role, candidates must be results-oriented with a solid work ethic and the ability to work autonomously in ambiguous situations. Strong problem-solving, organizational, and time-management skills are necessary, along with the flexibility to adapt and manage change effectively. This is an exciting role for motivated individuals seeking to grow professionally within event planning and conference management in a dynamic, hybrid work environment.