Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $40.00 - $55.00
Benefits
Health Insurance
Dental Insurance
401K with company match
flexible time off policy
Tuition Reimbursement
Employee assistance program
Paid holidays
Job Description
WorkWave is a dynamic and innovative software company committed to delivering best-in-class solutions that support the success of its customers. With a strong focus on creativity, collaboration, and inclusivity, WorkWave fosters a remote-first global work environment that encourages flexibility, growth, and employee well-being. The company's headquarters is located in the historic Bell Works complex in Holmdel Township, New Jersey, while its workforce spans over 30 states and 7 countries, providing a rich and diverse community of professionals dedicated to excellence and innovation. WorkWave is recognized for its outstanding workplace culture, having earned multiple prestigious awards including Best Place to Work... Show More
Job Requirements
- High school diploma or equivalent
- prior experience in event coordination or administrative support preferred
- proficiency with travel and event management platforms
- excellent communication skills
- ability to manage multiple priorities and work under tight deadlines
- tech-savvy with strong computer skills
- availability for part-time, temporary employment from August to January
- ability to work up to 25 hours per week remotely
Job Qualifications
- Strong organizational skills and attention to detail
- ability to multitask effectively
- reliable and flexible with the ability to work independently
- experience with travel tools such as Navan
- familiarity with event platforms like Cvent and Passkey
- proficient in Google Workspace including Docs, Sheets, and Drive
- prior event support or logistics experience is a plus
Job Duties
- Coordinate and track staff travel logistics
- create and manage Navan travel links
- coordinate staff hotel needs with internal stakeholders
- track all travel booking processes on spreadsheets
- assist with registering staff for name badges
- assist with creating pre-show decks and Know Before You Go documents
- handle post-show logistics such as sending out giveaways
- manage Passkey room block system for staff
- complete Cvent Academy Passkey trainings
- handle all staff hotel bookings and changes
- assist with customer service emails
- process refunds, cancellations, and name swaps
- answer basic event questions
- assist with pulling weekly registration reports
- monitor speaker and partner registrations
- assist building and quality assurance of the Cvent event app
- perform final cross checks between Cvent app and final agenda room plotting sheet for accuracy
- assist with swag orders
- support future trade show vetting
- provide day-to-day administrative support for event activities
Job Location
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