You're Viewing 1 Of 95,000+ Jobs On OysterLink
New hospitality jobs added daily. Browse by role, pay, or location.
Job Overview
Employment Type
Part-time
Work Schedule
Flexible
Benefits
flexible schedule
Travel opportunities
Positive work environment
Professional Development
Collaborative team culture
Recognition and awards
employee support services
Job Description
Associations International (AI) is a prominent and award-winning association management company headquartered in Lexington, Kentucky. Serving both domestic and international associations, AI is dedicated to partnering with volunteer leaders to build thriving communities and bring their clients' missions to life. Known for its client-focused approach, AI emphasizes delivering high-quality support and management services tailored to the unique needs of each association it serves. The company has established itself as a leader in the association management industry, consistently earning recognition such as being named a Best Place to Work in Kentucky since 2012, reflecting its commitment to a positive work environment... Show More
Job Requirements
- Minimum of 5 years of experience in event management, project planning, or related fields
- Bachelor’s degree in business, hospitality, or related field or equivalent combination of education and experience
- Experience in a professional association, nonprofit, or client-services environment preferred
- Strong project management and organizational skills
- Demonstrated experience negotiating and managing vendor, hotel, and A/V contracts
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and business technology
- Ability to work in fast-paced, team-oriented settings
- Self-starter with collaboration skills
- Positive and adaptable attitude
- Willingness to travel for site visits and on-site event management
- Ability to stand, walk, and occasionally lift up to 15 pounds with accommodations
Job Qualifications
- Bachelor’s degree in business, hospitality, or related field or equivalent experience
- Minimum of 5 years of experience in event management, project planning, or operations
- Experience in professional association, nonprofit, or client-services environment preferred
- Strong project management, organizational, and time-management skills
- Demonstrated experience negotiating and managing hotel, A/V, and vendor contracts
- Excellent written and verbal communication skills
- Marketing-savvy with strong problem-solving and decision-making abilities
- Proficiency with Microsoft Office and standard business technology
- Self-starter with positive, adaptable, and collaborative approach
- Ability to succeed in fast-paced, team-oriented environments
Job Duties
- Manage the full lifecycle of WBCA events including pre-event planning, on-site execution, and post-event evaluation
- Develop and manage detailed project timelines ensuring deadlines and accountability
- Collaborate with WBCA leadership and internal teams to align event logistics with organizational goals
- Create and oversee on-site staffing plans including schedules and roles
- Provide on-site leadership to ensure smooth execution and high-quality attendee experiences
- Manage speaker logistics including confirmations, contracts, materials, and travel support
- Coordinate with marketing and communications to ensure accurate event information
- Lead coordination with A/V providers and hotel partners specifying technical needs and supervising on-site production
- Manage A/V RFP process, contracting, and post-event invoice reconciliation
- Research, contract, and manage event mobile app including content uploads and updates
- Support management of third-party vendors including contracts and logistics
- Coordinate logistics related to meeting space, room blocks, food and beverage, and event flow
- Act as key on-site point of contact for vendors, venues, and stakeholders
- Develop and manage event budgets within assigned responsibilities
- Review and reconcile vendor invoices and billing discrepancies
- Identify opportunities for cost savings while maintaining event quality
Job Criteria
Experience
Expert Level (7+ years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This: