Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
flexible schedule
Professional Development
Travel reimbursement
Job Description
Telarus is a global leader in technology solutions brokerage, widely recognized by Inc. as one of the best workplaces. With a singular focus on accelerating partner success, Telarus offers unparalleled resources, support, and education to its partners. The company prides itself on a positive workplace culture and dedication to delivering the highest quality partner care. As the number one global technology solutions brokerage, Telarus continues to grow by fostering strong collaborations with its global sales teams and partners.
We are currently seeking an experienced Event Coordinator to join our dynamic team remotely within the Northeast region. This role requires regular travel to execute various events across multiple locations. The Event Coordinator will spearhead the development, management, and execution of a broad range of events including field, regional, and national engagements, encompassing both live and virtual settings as applicable. This position plays a critical role within Telarus, collaborating cross-functionally with marketing, sales teams, and other internal departments to ensure seamless event delivery that nurtures and strengthens relationships with Telarus agents and partners.
The Event Coordinator will manage multiple facets of event planning from organization and vendor management to budget adherence and registration processes. By partnering with sales leadership and marketing units, the coordinator will provide strategic guidance and operational support to maximize event engagement and return on investment. This individual will also be responsible for sourcing venues, speakers, accommodations, food and beverage options, and other necessary event components. They will coordinate site inspections and negotiate vendor contracts to ensure optimal quality and value.
Additionally, the role encompasses vendor management duties including contract negotiation and management of services such as audio-visual, transportation, entertainment, and sporting facilities. Event registration management is another crucial responsibility, involving virtual registration setups via tools like Zoom and RingCentral, alongside onsite registrations managed through platforms such as Cvent. Collaboration with sales teams to manage invitee lists and maintain detailed registration reports is key to delivering a successful event experience.
Budget management is a pivotal aspect of this role. The Event Coordinator will be responsible for creating, communicating, managing, and reconciling event budgets. They will work closely with marketing sponsorship coordinators to secure sponsorships and assist with financial documentation, purchase orders, and invoice processing. An understanding of financial performance and ability to justify the event marketing plan's impact and ROI is essential for this position.
The role also involves graphic and material management where the coordinator will liaise with contractors for the creation and distribution of event-related graphics, signage, workbooks, and digital presentations. Relationship management extends internally and externally to guarantee alignment on event objectives and sponsorship support. Due to the extensive travel required—often one week or more each month—this position suits a highly motivated and organized individual with the capacity to manage multiple events while balancing competing priorities.
The ideal candidate will bring creativity and strategic problem-solving skills to continually improve event processes, ensuring efficiency, repeatability, and high standards. Experience in the channel and IT-focused buyer environments, along with familiarity with tools such as Cvent, Monday.com, SalesForce, or Marketo enhances this candidate's ability to thrive. This role offers a unique opportunity to contribute to the success of the world’s leading technology brokerage by delivering exceptional event experiences that engage partners and drive business results.
We are currently seeking an experienced Event Coordinator to join our dynamic team remotely within the Northeast region. This role requires regular travel to execute various events across multiple locations. The Event Coordinator will spearhead the development, management, and execution of a broad range of events including field, regional, and national engagements, encompassing both live and virtual settings as applicable. This position plays a critical role within Telarus, collaborating cross-functionally with marketing, sales teams, and other internal departments to ensure seamless event delivery that nurtures and strengthens relationships with Telarus agents and partners.
The Event Coordinator will manage multiple facets of event planning from organization and vendor management to budget adherence and registration processes. By partnering with sales leadership and marketing units, the coordinator will provide strategic guidance and operational support to maximize event engagement and return on investment. This individual will also be responsible for sourcing venues, speakers, accommodations, food and beverage options, and other necessary event components. They will coordinate site inspections and negotiate vendor contracts to ensure optimal quality and value.
Additionally, the role encompasses vendor management duties including contract negotiation and management of services such as audio-visual, transportation, entertainment, and sporting facilities. Event registration management is another crucial responsibility, involving virtual registration setups via tools like Zoom and RingCentral, alongside onsite registrations managed through platforms such as Cvent. Collaboration with sales teams to manage invitee lists and maintain detailed registration reports is key to delivering a successful event experience.
Budget management is a pivotal aspect of this role. The Event Coordinator will be responsible for creating, communicating, managing, and reconciling event budgets. They will work closely with marketing sponsorship coordinators to secure sponsorships and assist with financial documentation, purchase orders, and invoice processing. An understanding of financial performance and ability to justify the event marketing plan's impact and ROI is essential for this position.
The role also involves graphic and material management where the coordinator will liaise with contractors for the creation and distribution of event-related graphics, signage, workbooks, and digital presentations. Relationship management extends internally and externally to guarantee alignment on event objectives and sponsorship support. Due to the extensive travel required—often one week or more each month—this position suits a highly motivated and organized individual with the capacity to manage multiple events while balancing competing priorities.
The ideal candidate will bring creativity and strategic problem-solving skills to continually improve event processes, ensuring efficiency, repeatability, and high standards. Experience in the channel and IT-focused buyer environments, along with familiarity with tools such as Cvent, Monday.com, SalesForce, or Marketo enhances this candidate's ability to thrive. This role offers a unique opportunity to contribute to the success of the world’s leading technology brokerage by delivering exceptional event experiences that engage partners and drive business results.
Job Requirements
- reside in Northeast region
- 2+ years experience in event management
- 1+ years B2B experience preferably in channel business or enterprise and SMB focused B2B software/services
- ability to manage sponsor recruitment and MDF for event programs
- proven ability to collaborate with sales teams
- excellent written and oral communication skills
- passion for event management
- availability for travel one week or more per month
- ability to use event management platforms such as Cvent and virtual tools like Zoom
- strong organizational and budget management skills
Job Qualifications
- 2+ years experience in event management
- 1+ years B2B experience preferably in channel business or enterprise and SMB focused B2B software/services
- demonstrated ability to manage business and expense ROI on full event programs including sponsor recruitment and MDF management
- proven collaboration with sales teams to achieve event results
- excellent written and oral communication skills
- passion for event management
- creativity and strategic problem-solving abilities
- experience with Cvent, Monday.com, SalesForce, or Marketo is a plus
- ability to embrace change and adapt to evolving roles
Job Duties
- source and procure venues, speakers, hotels, networking, food and beverage, other needed event items
- coordinate site inspections as needed
- manage and negotiate contracts for all vendors required for events
- create and manage virtual and onsite event registration processes using tools such as Zoom, RingCentral, and Cvent
- work with sales team to secure invitee lists and manage weekly registration reports
- work with marketing sponsorship coordinator to identify, invoice, and register supplier sponsors for events
- create, communicate, manage event budgets and reconcile expenses post-event
- collaborate with finance to obtain purchase orders and submit invoices
- work with event contractors for graphic creation and print management
- engage management for budget approval and collaborate with marketing and sales for event sponsorship
- travel extensively to attend and execute events onsite
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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