Events Manager

Santa Ana, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $70,500.00 - $90,000.00

Work Schedule

Flexible

Weekend Shifts

Job Description

The Napa Institute, based in Irvine, California, is a faith-centered organization with a history of over a decade in fostering deeper spiritual connections among Christians. Founded through the inspiration of the Holy Spirit, its mission is to bring individuals together to cultivate authentic relationships with Jesus Christ and with one another. The Napa Institute stands out in the Catholic community by providing not just conferences but unique opportunities for fellowship and friendship through open seating and social events. This approach encourages meaningful conversations, lasting impact, and a profound sense of community among participants.

The Napa Institute organizes a se... Show More

Job Requirements

Deep commitment to the mission of the Napa Institute and the Catholic faith
strong organizational, administrative, and project management skills
excellent oral and written communication skills
ability to plan, prioritize, and manage multiple events simultaneously
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism and ability to handle sensitive information confidentially
proficiency in Microsoft Office Suite (Word, Excel) and event management tools
minimum of 3-5 years experience in event management preferably in faith-based or nonprofit organizations
bachelor's degree preferred

Job Qualifications

Bachelor's degree preferred
minimum of 3-5 years experience in event management preferably in faith-based or nonprofit organizations
strong organizational skills
excellent oral and written communication skills
ability to plan, prioritize, and manage multiple events simultaneously
demonstrated ability to work collaboratively with clergy, executives, staff, and volunteers
high degree of professionalism and confidential handling of sensitive information
proficiency in Microsoft Office Suite and event management tools

Job Duties

Negotiate and manage venue contracts
review all contracts with the President and Tim Busch before execution
coordinate with external partners such as St. Paul Center Team and St. Patrick's Cathedral
collaborate with President and Accounting to prepare event budgets
monitor expenditures to ensure events stay within budget
oversee timely payment of invoices and vendor services
create and manage event registrations through the Napa Institute website
ensure accurate and timely communication of event details to attendees and stakeholders
oversee invitation lists, save-the-dates, confirmations, and guest management
develop and maintain detailed event schedules for internal teams and public programs
confirm schedules with the President, Tim Busch, and speaker committees
coordinate speakers, prelates, and liturgical participants including invitations, travel, and logistics
serve as liaison with venue event managers, caterers, and vendors
review and approve Banquet Event Orders for accuracy
oversee transportation, accommodations, and timing for all participants
oversee daily operations during events ensuring meals, presentations, liturgies, entertainment, and sponsored events run on time
manage select staff, volunteers, interns, and liturgical assistants
troubleshoot and resolve issues in real-time
ensure all outstanding items are resolved after events
complete final financial reconciliation ensuring all vendors are paid
provide post-event reports and recommendations for improvement

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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