Events Manager

Portland, OR, USA|

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee Discounts

Flexible working hours

Job Description

The hiring establishment is a prestigious private club known for providing exceptional social and recreational experiences to its members. With a strong commitment to excellence and attention to detail, this club offers a variety of exclusive amenities including fine dining, recreational facilities, and a vibrant calendar of social events and activities. The club prides itself on creating a welcoming atmosphere where members can connect, celebrate special occasions, and enjoy top-tier services. As a leader in the private club industry, it maintains high standards of operation to ensure an unforgettable member experience every time.

The role of Events Manager ... Show More

Job Requirements

Bachelor’s degree in hospitality management, event planning, or related field preferred
minimum of 3 years experience in event management or related hospitality role
excellent communication skills
strong organizational skills
ability to work flexible hours including evenings and weekends
proficiency with event management software
ability to handle multiple projects simultaneously
strong interpersonal and negotiation skills
valid driver’s license

Job Qualifications

Bachelor’s degree in hospitality management, event planning, or related field preferred
previous experience in event management within a hospitality or private club environment
strong organizational and leadership skills
excellent communication and interpersonal abilities
proficiency with event planning software and Microsoft Office suite
ability to manage budgets and financial reports
creative problem-solving skills
attention to detail
ability to work collaboratively with multiple departments
strong customer service orientation

Job Duties

Promotes the club’s facilities for member events and other member-related activities
promotes, advertises, and markets the club’s social event facilities and capabilities to all members
assists members and sponsored guests with arranging banquets, luncheons, meetings, weddings, dances, and other social events
obtains pertinent information needed for guest planning
provides written confirmation of details associated with each event
works with the Executive Chef to determine selling prices, menus, and other event details
oversees the development of Banquet Event Orders (BEO) and assures that pre-planned banquet menu offerings are current and reflect general member interests
regularly reviews and recommends revisions to policies associated with private events
develops and maintains a highly creative banquet packet to communicate menus and services to members
facilitates all arrangements for Club events and tournaments
provides written promotional materials for Club events for the monthly newsletter and other communications
facilitates details associated with private and Club functions, including printing of menus, procuring of decorations, entertainment, and other special requests
inspects finished arrangements
may be present to oversee the actual greeting and serving of guests
checks event orders against actual room setup
maintains past and potential event files
schedules calls or visits to assess ongoing needs of prospective events
completes and distributes in-house BEOs
communicates ongoing changes and revisions to arrangements
helps develop catering budgets
reviews financial reports and takes corrective actions as appropriate to help assure that budget goals are met
provides monthly banquet sales forecasts for the upcoming quarter
obtains necessary permits for special events and functions
critiques functions to determine future needs and to implement necessary changes for increased quality
attends staff and management meetings to review policies and procedures
diagrams room layout, banquet item placement, and related function details
coordinates room arrangements and seating assignments of members for Club related events
facilitates all event billing in coordination with the Banquet Captains and Accounting office
serves as liaison between kitchen, service, and management staff
develops and maintains the Club’s master calendar and reservation program
performs special projects as assigned by F&B Director

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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