Events Coordinator- Mike Jacob Sports Park

Tucson, AZ, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $19.00 - $27.25

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Paid holidays

Professional Development

Job Description

Mike Jacob Sports Park, managed by MJS SFM, LLC, is a premier sports, recreation, and entertainment facility dedicated to enhancing the health and economic vitality of Tucson, AZ. As part of Sports Facilities Companies (SFC), the nation's leading resource for managing and developing sports, recreation, wellness, and event facilities, Mike Jacob Sports Park embodies a highly collaborative and supportive culture aimed at elevating team members' career growth and personal development. Recognized nationally as a Top Workplace, SFC prides itself on fostering an entrepreneurial, team-oriented environment centered on collaboration, accountability, excellence, and outstanding service. The company is rapidly expanding and seeks motivated high performers eager to contribute and grow within a hyper-growing industry.

The role of Events Coordinator at Mike Jacob Sports Park is a full-time, exempt position reporting directly to the General Manager. This position serves as the vital liaison between clients, rights holders, promoters, and internal departments during various events such as rentals, concerts, athletic, and non-athletic events. The coordinator plays a pivotal role in ensuring seamless event execution across the entire complex by managing communication, operational details, and sponsor relationships from initial planning through event completion. Responsibilities include assisting in coordinating all operational aspects of events, developing and monitoring timelines, securing entertainment and vendors, and overseeing event changeovers in partnership with the Operations Team. Additionally, the position involves inventory management of supplies and equipment, participating in hiring and training decisions of facility operations team members, performing duties as Manager on Duty when scheduled, and ensuring event day cleaning and venue setup or teardown are executed effectively.

A successful candidate will demonstrate excellent customer service skills, delivering premier support to all stakeholders while maintaining high standards of guest satisfaction. This role requires strong knowledge of audio/visual setup and operation and a proven ability to manage multiple concurrent events efficiently. The Events Coordinator is also responsible for maintaining a positive and professional facility atmosphere, prioritizing safety, organization, and event success. This is an excellent opportunity for someone passionate about event management, looking to grow in a supportive and dynamic environment that values innovation and teamwork while contributing meaningfully to the Tucson community and beyond.

Job Requirements

Flexible work schedule (e.g., nights, weekends, holidays, and long hours) and regular attendance necessary
Nights & weekends are required for this position
Excellent communication skills, both verbal and written
Ability to maintain focus in a high-volume, fast-paced environment
Must have excellent guest service skills
Must be detail-oriented and have outstanding organizational skills
Ability to multi-task and prioritize
Ability to remain calm and focused in difficult and stressful situations
Must be respectful and friendly to clients, members, guests, visitors, and Team Members
Must take personal initiative for the betterment of the team and facility

Job Qualifications

Experience in managing staff to effectively execute a successful event
1-3 years' experience in event management is preferred
Proven success in managing multiple events at one time
Knowledge of sound, lighting, and video operation
Knowledge of supervisory principles, with an emphasis on working with and training part-time operations Team Members
Experience and success in customer service, leadership, and organization
Action-oriented personality with a 'get it done' attitude and proficiency for efficiency
Bachelor's degree in marketing, hospitality, event planning, or related field is preferred

Job Duties

Assist in the coordination of the operational aspects of events, athletic events and non-athletic events, sports and non-sports events, and concerts throughout entire complex
Communication with clients throughout every aspect of an event, program, rental
Assists in helping manage sponsor deliverables relative to events that we host
Develop and monitor event timelines, help secure entertainment & vendors for the events and work with Event Staff and stakeholders to ensure deadlines are met
Help coordinate the timing of event changeovers with the Operations Team
Assists with maintaining and controlling inventory of supplies and/or equipment used for events
When requested, assists with/recommends hiring decisions
and performs training, scheduling, and supervision of facility operations Team Members
Performing the role of Manager on Duty (MOD) when scheduled
Requesting, coordinating, and executing event-day cleaning duties as needed
Executing venue setup and tear-down duties as needed
Providing premier customer service to all stakeholders by responding to requests in a timely and professional manner
Ensuring guest satisfaction at an excellent level/standard
Helping execute various small-and large-scale sporting events for the facility
Strong knowledge of audio/visual set up and operation
All additional duties assigned by management