Events Coordinator - Full-time

Lehigh Valley Zoological Society is a non-profit organization founded in 2004 with a mission to connect its community with nature and empower people to protect wildlife. Located in the Lehigh Valley region, the Society operates the Lehigh Valley Zoo which engages the public through a range of educational programs, conservation initiatives, and community events. The organization is committed to fostering a deep appreciation of wildlife and natural habitats by providing enriching experiences that appeal to audiences of all ages. As a community-centered institution, the zoo combines conservation, education, and recreation in a unique environment, continuously expanding its outreach and impact through innovative programs and active community involvement.

The role of the Events Coordinator (EC) at Lehigh Valley Zoo is a crucial position responsible for the planning, implementation, and execution of all zoo-related events including signature events, promotions, and rental activities. The Events Coordinator works closely with the Communications and Events Lead (CEL) and other department heads to develop a comprehensive annual event calendar aimed at increasing attendance, enhancing guest satisfaction, and promoting the zoo’s mission. This position requires a highly organized and detail-oriented professional capable of managing multiple tasks concurrently and adept in fostering collaboration across different teams within the organization.

The EC will play an active role in coordinating event logistics, from securing necessary materials and vendors to marketing event promotions alongside the marketing team. Additionally, this role involves managing rental requests for the zoo facilities, converting inquiries into confirmed bookings by meeting with clients, finalizing rental contracts, and ensuring smooth event execution on-site. The successful candidate must exhibit leadership qualities and strategic thinking, able to proactively address challenges, and respond effectively to guest feedback during events.

The Events Coordinator position offers a dynamic work environment with opportunities to contribute creatively to the growth of the zoo’s event programs. The candidate must be flexible, willing to adjust their work schedule to accommodate weekend and holiday events, particularly during peak seasons from April through December. This role demands excellent communication and interpersonal skills, proficiency in Microsoft Office Suite, and the ability to manage time efficiently under deadlines. The physical aspects of the job include occasional lifting of up to 20 pounds and active movement throughout event sites.

Lehigh Valley Zoological Society provides a supportive work culture where employees are encouraged to develop professionally and personally while making a meaningful contribution to wildlife conservation and community engagement. Joining as an Events Coordinator not only offers a chance to build a career in event management within a non-profit setting but also an opportunity to be a part of a passionate team dedicated to education and conservation efforts. This role is ideal for motivated individuals who thrive in collaborative environments and seek to leverage their skills to make a difference in their community and beyond.