Events Coordinator Assistant

The Woodlands, TX, USA|

Job Overview

Employment Type

Hourly

Compensation

Hourly

Exact $14.50

Work Schedule

Flexible

Weekend Shifts

Benefits

Paid Time Off

Health Insurance

Retirement Plan

Employee Discounts

Training and Development

flexible schedule

Career advancement opportunities

Job Description

NOVA Parks is a reputable regional park authority dedicated to preserving and maintaining natural, historical, and recreational areas for public enjoyment throughout Northern Virginia. Known for its commitment to providing exceptional outdoor experiences, NOVA Parks encompasses multiple park sites equipped with various rental facilities suitable for events, weddings, and community gatherings. As a trusted entity managing these diverse spaces, NOVA Parks emphasizes operational excellence and customer service to ensure every event held at their locations is memorable and well-executed. Their team is composed of passionate professionals focused on delivering high-quality recreational services and maintaining a welcoming environment for visitors and renters alike.

The role of Events Coordinator Assistant at NOVA Parks is an essential support position responsible for assisting in planning, developing, coordinating, and executing the operational management strategies for the park's event rental sites. This position is hourly paid at $14.50 and is crucial for the seamless operation of rented event spaces. The assistant works closely with internal teams including site and catering staff, as well as external event personnel to facilitate effective communication and coordination. The role demands flexible availability, especially during the wedding season, including weekends and evenings for special events and ceremonies.

The Events Coordinator Assistant handles a wide array of responsibilities, including responding to inquiries about rental facilities, making reservations, and ensuring spaces are prepared and ready for clients. This role also requires marketing support through participation in wedding shows, open houses, and outreach campaigns to promote NOVA Parks rental offerings. Candidates will be expected to generate reports, handle payment processing, maintain records, and assist in logistical preparations. Furthermore, the assistant acts as a liaison between renters and NOVA Parks during staff absences, overseeing event execution to ensure client satisfaction and compliance with park policies.

Strong communication skills, an understanding of event management basics, and a customer-focused approach are vital for success in this position. The role offers valuable experience in event facility management, marketing, customer relations, and administrative duties, making it a great opportunity for individuals seeking to grow in the events and hospitality field within a community-focused organization. Given the dynamic nature of the position, the assistant must be adaptable, proactive, and detail-oriented while maintaining a professional and courteous demeanor at all times.

Job Requirements

graduation from high school
availability to work a flexible schedule including most weekends during wedding season
ability to perform routine custodial duties such as cleaning restrooms and stocking supplies sweeping floors and helping with preparation and clean-up of special events
knowledge of principles methods and practices involved in event facility management preferred but not required
general knowledge of marketing principles and techniques with ability to assist with the development and implementation of an effective results-driven promotional plan
knowledge of reservation practices and procedures
knowledge of basic event catering functions
ability to develop and maintain effective relationships with co-workers and partnerships with outside vendors contractors associations
considerable ability to identify and isolate problems and to initiate appropriate actions
considerable ability to deal courteously and effectively with the public and special interest groups and to provide a strong positive public relations program with considerable ability to interpret and explain NOVA Parks policies rules and procedures to employees and to the public
considerable ability to communicate clearly and effectively with ability to prepare and present accurate reports
working knowledge of personal computers and various software applications
possession of or ability to obtain and maintain driver's license with safe driving record
availability to work evenings and weekends at special events and or ceremonies
ability to obtain food service certification
certification or ability to obtain certification in CPR and First Aid

Job Qualifications

graduation from high school
knowledge of principles methods and practices involved in event facility management preferred but not required
general knowledge of marketing principles and techniques with ability to assist with the development and implementation of an effective results-driven promotional plan
knowledge of reservation practices and procedures
knowledge of basic event catering functions
ability to develop and maintain effective relationships with co-workers and partnerships with outside vendors contractors associations
considerable ability to identify and isolate problems and to initiate appropriate actions
considerable ability to deal courteously and effectively with the public and special interest groups and to provide a strong positive public relations program with considerable ability to interpret and explain NOVA Parks policies rules and procedures to employees and to the public
considerable ability to communicate clearly and effectively with ability to prepare and present accurate reports
working knowledge of personal computers and various software applications
possession of or ability to obtain and maintain driver's license with safe driving record
ability to obtain food service certification
certification or ability to obtain certification in CPR and First Aid

Job Duties

respond to verbal and written inquiries for information about NOVA Parks rental facilities
work closely with in-house site and catering staff as well as outside event staff
assist with planning and participation in wedding shows open houses and other facility marketing outreach
provide information on various events
reserve required space or facility and ensure readiness for event
serve as liaison between renters and NOVA Parks in the absence of the facility park manager and events coordinator oversee events
respond to inquiries for reservations and book reservations
promote and market rental facilities by providing information on other facilities and rental options
actively develop new sales leads
correspond with clients to confirm reservations to initiate prompt payment and or to make special arrangements as requested or required communicate those needs with management
receive and or process payments issue receipts prepare other documentation as needed
generate standard reservation permits and contracts
operate personal computer to prepare correspondence and or reports
compile detailed activity reports to include bookings cancellations deposits payments sales projections and leads
order and maintain needed supplies
prepare various statistical reports