Events Coordinator - 5077241-0

The Parks and Recreation Department is a dedicated division committed to enhancing community life by organizing and facilitating a variety of recreational, health, and wellness programs along with special events that engage residents of all ages. This department plays an essential role in fostering community spirit and promoting healthier lifestyles through well-planned activities and events held at diverse community facilities and parks. The department’s mission is to provide high-quality programming that is inclusive, accessible, and designed to meet the recreational preferences and developmental needs of the community. With a strong focus on customer service, operational excellence, and community engagement, the department continuously seeks to improve its offerings to ensure residents have enjoyable and memorable experiences.

The Events Coordinator position is an integral role within this dynamic department. Under general supervision, the Events Coordinator is responsible for a blend of customer service, administrative tasks, and the coordination of events and programs. This multifaceted role is designed to ensure the smooth operation of community events ranging from small gatherings to large-scale celebrations. The coordinator acts as the primary point of contact for events, overseeing logistics, vendor relations, and client communications to guarantee successful execution from planning through to completion.

This position requires the coordinator to be hands-on during events, including providing after-hours and on-site supervision, allowing for immediate response to any issues that arise. They are also tasked with developing and updating policies and procedures related to special events to streamline operations and improve efficiency. Effective communication with vendors and clients is critical to this role, as is the ability to negotiate contracts and ensure compliance with departmental standards.

Additionally, the coordinator supports marketing and promotion efforts to enhance community awareness of health and wellness programs. They utilize various office software tools to perform clerical duties such as preparing invoices, reports, and communications, managing supply inventories, and processing payments. Physical capability is necessary for this role, as it involves setting up event equipment and occasionally lifting items weighing up to 25 pounds.

The ideal candidate for the Events Coordinator position will possess a bachelor’s degree, a valid driver’s license, and experience in clerical duties, customer service, or event coordination. Proficiency in Microsoft Office and strong organizational, communication, and problem-solving skills are essential. The role demands attention to detail, professionalism in handling inquiries and calls, and the ability to work collaboratively across departmental divisions when needed.

Overall, this position offers the opportunity to make a tangible impact by orchestrating community-focused events that foster connection, enjoyment, and wellness. This is a pivotal role for anyone passionate about community service, event management, and administrative excellence within a supportive and mission-driven municipal department.