Events Coordinator

West Valley City, UT, USA|Travel

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $64,000.00 - $74,000.00

Work Schedule

Standard Hours

Benefits

Annual market comp evaluation

85% employer paid medical plans

Dental

Vision

PTO accrual starts day one

100% 401k match on first 4%

Paid parental leave

100% employer paid life insurance

LTD

EAP

telehealth

Gym pass

Job Description

CallTower is a leading provider of cloud-based communications solutions, specializing in delivering superior unified communications and collaboration services. Known for its innovative approach to transforming business communications, CallTower serves a diverse clientele across various industries, helping organizations streamline operations and enhance connectivity. As a customer-centric and technology-driven company, CallTower combines advanced technology with a dedicated team to ensure clients benefit from seamless, reliable, and scalable communication services. The company prioritizes a collaborative work culture and fosters professional growth, making it an attractive employer for talented professionals seeking dynamic career opportunities in the tech and communications sector.

We are currently seeking a highly skilled and results-driven Event Coordinator to join our dynamic marketing team. This role is pivotal in managing and executing a wide variety of events including trade shows, conferences, educational sessions, and appreciation events. As an Event Coordinator at CallTower, you will take full ownership of event planning and logistics, playing a critical role in aligning these activities with company goals. You will work closely with multiple internal teams to ensure that every event reflects CallTower's core objectives and delivers tangible benefits.

This position requires someone adept at creating detailed timelines, managing budgets, coordinating registrations, and facilitating smooth communication channels throughout the preparation and execution phases. The Event Coordinator will act as the primary liaison between CallTower and external vendors, as well as internal stakeholders, ensuring timely and high-quality deliverables. Additionally, the role involves overseeing the setup of event branding materials such as banners, signage, and backdrops to maintain a professional and cohesive brand presence.

This opportunity is perfect for a proactive individual with exceptional organizational, communication, and problem-solving skills. The role demands a detail-oriented mindset to meticulously handle the logistics of each event, monitor success metrics, and gather feedback for continuous improvement. Experience with tools like HubSpot and Salesforce is valuable for tracking event campaigns and reporting results. Furthermore, this position offers a supportive and collaborative environment where your expertise directly contributes to increasing the company’s visibility and success in various markets.

The Event Coordinator role at CallTower offers a competitive salary with a pay range reflecting the estimated market rate, though final compensation will consider experience, skills, education, and other relevant factors. This is a full-time position with opportunities for professional growth and development within a thriving and innovative company. Candidates who are eager to join a forward-thinking team and make a significant impact through strategically executed events are encouraged to apply.

Job Requirements

Bachelor's degree in marketing, communications, event management, or a related field
Minimum of 2 years experience in event planning or corporate events
Proficiency in Salesforce.com campaigns
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Experience with project management tools like Smartsheets and Microsoft Loop
Ability to problem-solve and make quick decisions under pressure
Knowledge of budget management
Willingness and availability to travel as required for events

Job Qualifications

Bachelor's degree in Marketing, Communications, Event Management, or related field preferred
2+ years of experience in event planning, corporate events, or related role
Knowledge of Salesforce.com campaigns
Exceptional organizational and multitasking abilities with a keen eye for detail
Strong communication and interpersonal skills
Proficiency with project management tools such as Smartsheets and Microsoft Loop
Adept at problem-solving and quick decision making under pressure
Knowledge of budget management
Availability to travel as needed
Ability to work effectively within collaborative and dynamic team environments

Job Duties

Collaborate with internal teams to understand event goals and align them with CallTower's objectives
Organize various events including trade shows, conferences, partner educational events, lunch and learns, and appreciation events
Develop and manage detailed event timelines, shipping logistics, meetings, budgets, and checklists to ensure smooth execution
Manage team event registrations, invitations, and attendee communications, ensuring timely updates and smooth processes
Secure speaking opportunities for CallTower representatives aligning with event objectives and audience engagement
Coordinate with team members to create and prepare tailored presentation materials such as PowerPoints
Act as the primary point of contact for vendors, ensuring timely delivery and quality service
Oversee setup of event materials including branding elements such as backdrops, banners, and signage
Track and evaluate event success through defined metrics and feedback, prepare post-event reports for improvements
Stay updated with industry trends and incorporate innovative ideas into CallTower events
Provide regular communication updates to team members and stakeholders throughout event planning and execution
Gather and analyze event feedback for continuous growth
Facilitate event shipping logistics ensuring timely arrival and condition of materials
Maintain attention to detail for professional and engaging event experiences