You're Viewing 1 Of 95,000+ Jobs On OysterLink
New hospitality jobs added daily. Browse by role, pay, or location.
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.00 - $31.75
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Generous Paid Time Off
Medical insurance
Dental Insurance
Vision Insurance
retirement plans
Wellbeing resources
Professional development opportunities
Commuter Benefits
Job Description
Harvard University is a globally renowned institution known for its commitment to academic excellence, innovation, and community collaboration. By joining Harvard, employees become part of a vibrant community dedicated to advancing the university's world-changing mission through meaningful contributions in research, education, and service. The university fosters a diverse and welcoming environment that promotes growth, inclusivity, and the thriving of each individual. Harvard's Faculty of Arts and Sciences (FAS) serves as the historic heart of the university, encompassing Harvard College and all Ph.D. programs through the Kenneth C. Griffin Graduate School of Arts and Sciences. This faculty supports a wide range... Show More
Job Requirements
- At least 3 years of professional experience in event coordination, logistics management, or related roles in an academic or higher education setting
- Bachelor's degree preferred
- Experience supporting academic, research, or public programming in a higher education or nonprofit environment preferred
- Familiarity with Harvard administrative processes, policies, and event procedures preferred
- Excellent organizational, time management, and multitasking skills with strong attention to detail
- Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders
- Demonstrated ability to coordinate logistics, manage timelines, and support events from planning through execution and post-event follow-up
- Proficiency with Microsoft Office Suite, virtual event platforms such as Zoom, and database or event management systems
- Ability to quickly learn and navigate institutional systems and event management tools
- Collaborative team player with ability to work effectively across departments and with diverse groups
- Strong problem-solving skills and adaptability in fast-paced event environments
- Commitment to fostering inclusive and welcoming environments
- Flexibility to work occasional evenings and weekends as required
Job Qualifications
- At least 3 years of professional experience in event coordination, logistics management, or related roles in an academic or higher education setting
- Bachelor's degree preferred
- Experience supporting academic, research, or public programming in a higher education or nonprofit environment preferred
- Familiarity with Harvard administrative processes, policies, and event procedures preferred
- Excellent organizational, time management, and multitasking skills with strong attention to detail
- Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders
- Demonstrated ability to coordinate logistics, manage timelines, and support events from planning through execution and post-event follow-up
- Proficiency with Microsoft Office Suite, virtual event platforms such as Zoom, and database or event management systems
- Ability to quickly learn and navigate institutional systems and event management tools
- Collaborative team player with ability to work effectively across departments and with diverse groups
- Strong problem-solving skills and adaptability in fast-paced event environments
- Commitment to fostering inclusive and welcoming environments
- Flexibility to work occasional evenings and weekends as required
Job Duties
- Coordinate end-to-end logistics for Institute events including planning timelines, reserving event spaces, managing vendors, arranging audiovisual support, coordinating catering and transportation, and ensuring hospitality and post-event follow-up
- Coordinate event communications in collaboration with the Communications team including invitations, RSVP and registration tracking, event website listings, confirmations, reminders, and post-event follow-up
- Serve as a primary point of contact for event participants, speakers, guests, and vendors providing professional support and clear communication before, during, and after events
- Work with Executive Director and senior leadership on coordination of non-public events for Institute supporters
- Provide on-site event support including check-in, troubleshooting, and coordination with staff and vendors
- Coordinate room layouts and space setups in compliance with Harvard and Institute policies
- Assist with virtual and hybrid events including platform setup, registration management, and audiovisual coordination
- Maintain and update event databases, calendars, and documentation
- Prepare event budgets, track expenses, and assist with financial reconciliation
- Support administrative processes related to events including purchase requests, contracts, and reimbursements
- Coordinate the Graduate Student Associate Program managing application and renewal processes and organizing related program events
- Support student organizations associated with the Mittal Institute
- Manage faculty review committees for the Seed for Change Prize and serve as point of contact for applicants
- Assist with biannual student grant cycles and serve as backup when needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Don't Stop At One Job - There's More
Create a free profile
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
More Jobs Like This: