Events Coordinator

Bethesda-by-the-Sea is a large and thriving Episcopal parish located on a beautiful campus in Palm Beach, Florida. Established in 1889, it boasts a rich history and a vibrant community with more than a thousand members. With an annual budget exceeding four million dollars, Bethesda-by-the-Sea is renowned for its formal but inviting liturgy, Anglican choral tradition, dedicated lay ministry, and an unwavering passion for serving both its congregation and the wider community beyond its walls. The parish maintains an active schedule of worship services, holding three Sunday morning services from November through April, along with a monthly service of Choral Evensong. From May through October, the church offers two Sunday services, continuing to foster a welcoming atmosphere for worshippers and visitors alike.

The position of Event Coordinator at Bethesda-by-the-Sea is a full-time role dedicated to planning, coordinating, and supporting a wide variety of events that take place within the church community. This includes everything from large parish-wide gatherings to smaller, more intimate ministry meetings. The Event Coordinator plays a critical role in ensuring that every event is executed smoothly, efficiently, and reflects the parish's high standards of hospitality. Working closely with clergy, church staff, catering professionals, and volunteers, the Coordinator is central to the successful delivery of events that nurture community engagement and fellowship.

Reporting directly to the Director of Stewardship & Events, the Event Coordinator is an integral member of the Events Team. The ideal candidate will bring a warm and welcoming disposition, combined with strong organizational abilities and excellent communication skills. They will be adept at managing multiple projects simultaneously and capable of adapting to the seasonal rhythms and evolving needs of parish life. Proficiency or willingness to learn key applications such as Realm (contact management), Constant Contact, Zoom, and the Microsoft Office Suite is essential for effective ministry coordination and communication.

Responsibilities include managing all parish events by coordinating efforts with clergy, staff, volunteers, and caterers. The Coordinator plans and organizes a wide range of church activities, ensuring efficient use of resources and alignment with Bethesda-by-the-Sea’s mission and values. This role also involves liaising with vendors for food and beverage services, coordinating room setups, arranging childcare when needed, and supporting volunteer recruitment and coordination. Active participation in weekly staff and Events Team meetings ensures that the Coordinator remains engaged with parish planning and strategy.

Bethesda-by-the-Sea offers a competitive salary range between $50,000 and $58,000 annually, reflecting the importance of this role within the organization. The benefits package includes health insurance with a generous HSA employer contribution, vision and dental insurance, and a retirement plan with employer match in accordance with Diocese of Southeast Florida policies. This opportunity is ideal for an individual who is passionate about serving a dynamic faith community through event management and operational excellence.