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Job Overview
Employment Type
Hourly
Compensation
Hourly
Exact $28.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Work-life balance
Job Description
Stanly Ranch, Auberge Collection is a premier resort situated in the new Napa Valley area, renowned for its bold and dynamic energy that creates an unrivaled destination and community. Occupying over 700 acres of picturesque vineyards and farmland, this luxury resort offers guests breathtaking views of the Mayacamas Mountains and easy access to both Napa and Sonoma wine regions. The resort boasts 135 airy cottage guestrooms and suites, each featuring outdoor terraces with fire pits, providing a unique blend of comfort and scenic beauty. Beyond accommodations, Stanly Ranch represents a rare ownership opportunity with a limited collection of exquisite three-... Show More
Job Requirements
- Experience in event coordination, hospitality, or similar administrative roles
- ability to multi-task effectively
- strong verbal and written communication skills
- proficiency in relevant computer software
- flexibility in work schedule
- ability to work under pressure
- ability to maintain confidentiality
- capacity to assist with special projects
- willingness to contribute to sustainability efforts
Job Qualifications
- Detail-oriented with excellent organizational skills
- strong communication skills and ability to work collaboratively
- experience in hospitality, catering, event coordination or administrative assistance
- proficiency in Google Suite, Word, Excel, and event software such as Delphi, Opera, Tripleseat, and Way
- ability to work flexible schedules including early mornings, late evenings, and weekends
- positive and results-oriented approach
- sound decision-making skills to support operations and client satisfaction
Job Duties
- Maintain timely communication with key operational departments
- prepare and distribute banquet event orders and group resumes for meetings and reviews
- coordinate event-related paperwork including menus, signage, and floor plans
- arrange arrival amenities for VIP guests and assist with site inspections
- serve as interim contact for sales group turnovers
- manage daily event agendas and internal communications
- support internal meetings and track coordinator needs
- update weekly catering pace reports and assist with internal event planning
- review and audit contracts for program highlights and conflicts
- maintain Delphi Administrator responsibilities for bookings and menus
- coordinate internal event requests with operational departments
- assist in developing group and social event resumes
- maintain office organization and inventory
- assist director and event managers with banquet event orders ensuring documentation accuracy
- track and resolve event scheduling conflicts
- liaise with experiences and food and beverage teams regarding space management
- represent department heads at meetings when necessary
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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