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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $17.75 - $25.50
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Life insurance
401k
paid leave
bonus program
short-term disability insurance
long-term disability insurance
Employee assistance program
Tuition Reimbursement
Job Description
Zachry Hotels, headquartered in San Antonio, Texas, stands as a distinguished leader in the hospitality industry, specializing in the development, management, and ownership of premier hotel assets. With deep industry experience and a commitment to excellence, Zachry Hotels cultivates a culture rooted in passion for hospitality, treating both clients and team members as valued members of a family. The company leverages its extensive knowledge and key relationships to successfully manage and develop hotels, ensuring every project and operation meets the highest standards of service and accountability. Zachry Hotels is dedicated to fostering an environment where doing the right thing is... Show More
Job Requirements
- High school diploma or equivalent required
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities simultaneously
- Proficiency in Microsoft Office and event management software
- Ability to work flexible schedules including evenings, weekends, and holidays
Job Qualifications
- High school diploma or equivalent required
- Previous events, hospitality, or administrative experience preferred
- Experience coordinating meetings or events preferred
- Associate's or Bachelor's degree in Hospitality, Event Management, or related field preferred
- Experience with event management or hotel systems preferred
- Strong organizational and time management skills with attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple events and priorities simultaneously
- Proficiency in Microsoft Office and event management software
- Ability to work flexible schedules including evenings, weekends, and holidays as business needs require
Job Duties
- Assist with coordination and planning of meetings, conferences, and special events
- Prepare and maintain event documentation including timelines, room setups, and service details
- Support development and distribution of event orders and event summaries
- Ensure all event details are accurate and updated
- Serve as a point of contact for clients regarding event details and logistics
- Communicate clearly and professionally with clients to confirm arrangements and changes
- Assist with menu selections, audiovisual needs, room layouts, and scheduling
- Support client site visits and planning meetings as needed
- Coordinate closely with Banquets, Culinary, Front Office, Engineering, and other departments
- Ensure timely communication of event details to all operational teams
- Participate in pre-event meetings and briefings
- Assist with on-site event execution to ensure smooth operations
- Enter and maintain accurate event information in event management systems
- Track revisions, confirmations, and changes to event details
- Generate event reports and summaries as requested
- Maintain organized and accurate event files
- Support upselling of event services and enhancements when appropriate
- Assist in achieving event revenue goals and service objectives
- Help identify opportunities to improve guest satisfaction and event outcomes
- Maintain confidentiality of client and business information
- Support special projects and departmental initiatives
- Perform other duties as assigned to support Events Department operations
- Maintain reliable and consistent attendance as an essential function of the job
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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