Events Coordinator

Boca by Design is a prominent event planning company specializing in creating bespoke corporate events that leave a lasting impression. Known for its creativity and attention to detail, Boca by Design is committed to delivering exceptional event experiences through a combination of innovative design and meticulous planning. The company prides itself on fostering strong relationships with clients, vendors, and partners to ensure each event runs seamlessly from conception to execution. As a leader in the event industry, Boca by Design continues to grow and evolve, driven by a passionate team dedicated to excellence and client satisfaction.

The role available is ideal for candidates enthusiastic about entering and growing within the event industry. The position is structured as an organizational and operational support role for the corporate sales designers. The successful candidate will be responsible for assisting in the planning and execution of Boca by Design's varied events, playing a critical part in the behind-the-scenes coordination that drives successful outcomes. This role requires attention to detail, strong communication skills, and the ability to multitask in a dynamic, fast-paced environment. Responsibilities include drafting accurate proposals, attending client meetings to better understand event needs, assisting with purchasing and installation duties, and maintaining organized documentation and photo archives. The candidate will also play a pivotal role in supporting managers by managing contracts, tracking vendor commissions, updating event information, and ensuring timely communication with clients.

Apart from hands-on administrative duties, the candidate will act as an essential point of contact for both internal teams and external clients. This includes sending introductory letters to potential clients, responding to inquiries, coordinating calendars, and providing follow-up support to managers. The position requires a proactive individual who takes ownership of tasks and demonstrates accountability in all actions and communications. A strong proficiency in Microsoft Office applications and familiarity with sales platforms like SalesForce is necessary. Additionally, the role sometimes requires occasional weekend work and physical tasks such as lifting up to 50 pounds, reflecting the hands-on nature of the event industry.

Working with Boca by Design offers the opportunity to develop comprehensive event planning skills, gain exposure to diverse corporate client needs, and contribute meaningfully to high-profile events. This employment opportunity provides an important stepping stone for individuals seeking to build a career in event management and related administrative roles within a creative and collaborative environment.