Events Coordinator

Boca by Design is a renowned event planning and design company specializing in creating exceptional corporate events. Known for their creativity, attention to detail, and commitment to client satisfaction, Boca by Design has established itself as a leader in the event industry. The company focuses on providing comprehensive event planning services that encompass various aspects such as design, coordination, and execution, ensuring that every event leaves a lasting impression. Boca by Design’s team is comprised of dedicated professionals who are passionate about transforming visions into memorable experiences.

The role offered is an exciting opportunity for individuals interested in jumping into the dynamic world of event planning and corporate design. This position involves providing crucial administrative and operational support to Boca by Design’s corporate sales designers. The candidate will assist in the planning and execution of events, helping to manage everything from proposal typing, client communications, to overseeing event installations. This position is designed for someone eager to learn about the event industry and contribute meaningfully to the success of corporate events.

The job responsibilities include assisting in creating and distributing proposals accurately and timely, supporting special event designers with administrative tasks, managing contracts and payment documentation, and attending client meetings and conference calls to better understand the needs and vision of events. Additionally, the candidate will help with purchasing decisions, oversee event installs when necessary, organize event photos, maintain filing systems, and prepare detailed spreadsheets to track event elements. The role also requires maintaining ongoing communications with vendors and clients, distributing proposals after receiving client signatures, and monitoring updates to event plans.

This position requires proficiency in Microsoft Office and is ideal for those who enjoy working in a fast-paced environment, have excellent communication skills, and are highly organized and detail-oriented. Occasional weekend work is expected, reflecting the demanding nature of event coordination and client servicing in the corporate events sector. Furthermore, the candidate will act as a liaison between clients, managers, and vendors, ensuring that all event-related details are handled professionally and efficiently.

At Boca by Design, employees enjoy a supportive environment that encourages growth, learning, and innovation in event planning. The company values accountability and ownership of responsibilities, offering an immersive experience within a reputed event company. Candidates interested in developing their career in events, while gaining comprehensive exposure to every operational facet of event planning, will find this opportunity rewarding and challenging.