Events Coordinator

Munger, Tolles & Olson LLP (MTO) is a prestigious law firm recognized repeatedly on The American Lawyer's A-List for its excellence and commitment to quality legal services. Known for hiring the most qualified and creative attorneys, many of whom have clerked for federal or state judges and even U.S. Supreme Court Justices, MTO exemplifies a culture of talent, service, and professionalism. Beyond legal expertise, the firm values and supports its professional staff across various departments including Information Technology, Accounting, Human Resources, Legal Support, and Marketing. MTO prides itself on fostering an inclusive environment with a strict nondiscrimination policy in accordance with federal, state and local laws, ensuring equal opportunity for all employees regardless of race, gender, religion, age, disability, or other protected characteristics.

The Events Coordinator role at MTO is a full-time, non-exempt position based in Los Angeles with a hybrid schedule requiring presence in the office 1 to 3 days per week on a fixed schedule. The position offers a competitive hourly wage of $36.77 to $40.15 (approximately $76,481 - $83,512 annually), which is part of the firm's comprehensive total rewards package. The role requires residency within a reasonable commuting distance to the Los Angeles or San Francisco offices depending on firm discretion.

The Events Coordinator's primary responsibility is to support the planning, organizing, and execution of the firm's internal and external events, including receptions, lunches, dinners, and retreats. Working closely with the Events Manager, Events Specialist, attorneys, and internal departments, the coordinator ensures flawless event logistics and operations. Essential duties include managing event timelines, coordinating invitations, handling RSVPs via Cvent (a specialized event management software), and ensuring smooth day-to-day event processes.

This position also involves overseeing event logistics such as venue setup, catering, audio-visual requirements, seating arrangements, and dietary accommodations. The Coordinator tracks event expenses, processes payments, and assists in financial reporting, maintaining clear and accurate records. Communication plays a key role in this function, involving preparation and distribution of event invitations, communications, and post-event reports. The role requires maintaining the firm’s event calendar as the central scheduling resource and supporting project timelines to meet key milestones effectively.

The coordinator must stay updated with event industry trends and firm-specific needs to provide innovative event management solutions. The job often entails supporting events conducted outside the department, necessitating flexibility and the ability to take on additional duties as assigned. Travel for events may be required domestically, and availability for evening and weekend events is essential.

The role demands strong organizational skills, analytical abilities, and effective problem-solving approaches. Excellent written and verbal communication are crucial, alongside proficiency and confidence in Microsoft Office applications and willingness to learn new systems quickly. The position also requires maintaining composure under pressure and developing creative solutions to unforeseen challenges.

Recognized core competencies for this role include effective communication tailored to diverse audiences, resilience in managing setbacks, collaboration, building trust, customer focus, results orientation, situational adaptability, flexibility, teamwork, organizational skills, resourcefulness, and a strong service orientation. The physical demands involve writing, typing, speaking, hearing, sitting, bending, reaching, lifting up to 50 pounds, and standing or walking for extended periods during events.

Overall, this Events Coordinator position at Munger, Tolles & Olson LLP offers an exceptional opportunity to contribute to a highly respected law firm, gain valuable events management experience, and be part of a dynamic, collaborative team that values talent and excellence.