Events Coordinator

Lynn, MA, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

hybrid work schedule

Professional Development

Job Description

Fidelity is a renowned financial services corporation dedicated to providing investment management, retirement planning, portfolio guidance, and brokerage services to a wide range of clients. Known for its commitment to innovation, client satisfaction, and integrity, Fidelity delivers solutions that help individuals and institutions achieve financial well-being. As a global company with a robust presence in the financial sector, Fidelity fosters a dynamic work environment that encourages professional growth and collaboration among team members. The company's Meetings & Events team plays a crucial role in organizing impactful client events, industry conferences, and internal meetings to engage clients and associates alike.
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Job Requirements

Bachelor's degree or equivalent experience
1-3 years experience in event coordination or event support
proficiency with Cvent event management or database software
strong attention to detail
excellent communication skills
capability to multitask and coordinate across departments
analytical skills and knowledge in data management
proficiency in Microsoft Outlook calendar management
proficiency in Microsoft Excel, Word and PowerPoint
willingness to work some overtime when required

Job Qualifications

Bachelor's degree or equivalent experience
1-3 years experience in event coordination or event support
experience with Cvent event management or database software
strong attention to detail
excellent communication skills
ability to multitask and coordinate between different departments
analytical skills and knowledge in data management of events
proficiency in Microsoft Outlook for calendar management and scheduling
proficiency in Microsoft Excel, Word, and PowerPoint

Job Duties

Coordinate in-person events
build registration sites in Cvent
communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback
plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production
run registration reports from Cvent for distribution to planning teams
cross check hotel rooming lists and travel manifests as needed
ship meeting collateral and supplies to off-site events and tradeshows
research premium items, negotiate pricing and maintain inventory status on and ship to events as necessary
assist with eReview
process invoices and follow up on status of payment on an ad hoc basis
research and source venues, premiums, speakers and ad hoc requests
arrange group and individual transportation
provide on-site support for local events in Boston and New England
manage registration for virtual events within Cvent
create and build registration sites for virtual events
manage registration, calendar holds and confirmations
provide registration summary updates to planning team
schedule weekly meetings to meet deadlines
collect, analyze and report feedback from all events to business owners
manage mailbox and weekly meeting notes distribution to planning team
create replay site in Cvent
collaborate with business units to determine reporting and dashboard requirements in Cvent
schedule meetings, arrange travel and handle expense reports for leadership team
schedule meetings and take notes
build ad hoc and customized reports and dashboards in Cvent

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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