Events Coordinator

Seattle, WA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $42,756.00 - $56,916.00

Work Schedule

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Life insurance

Disability insurance

retirement plans

Paid holidays

Paid sick leave

Paid vacation

Transit program

Reduced tuition

Employee Discounts

Job Description

Bellevue College is a diverse, student-centered, comprehensive, and innovative institution committed to excellence in teaching and lifelong educational development. Situated just 10 miles east of Seattle, Bellevue College serves a vibrant community, enrolling a notable portion of students of color and international students. The college strives to foster an inclusive campus environment by promoting diversity, equity, and inclusion in all facets of academic and campus life. It offers high-quality, flexible, and accessible programs and services designed to encourage student success, advance pluralism, and contribute significantly to the cultural, social, and economic fabric of the region. As a catalyst and collaborator,... Show More

Job Requirements

High school diploma or equivalent
Minimum one year of experience with catering or event planning
Ability to prepare contracts, event documents, marketing materials, and billing
Ability to work independently and collaboratively
Effective communication and customer service skills
Valid Washington driver's license with two years of driving experience
Proficient with Microsoft Office Suite and Adobe products
Familiarity with online reservation systems such as 25Live
Ability to manage multiple projects simultaneously
Willingness to work Tuesday through Saturday, 10:30 a.m. to 7:00 p.m. with occasional after hours, early mornings, and weekends
Must be legally authorized to work in the U.S.
Pass a pre-employment background check
Disclose any findings related to sexual misconduct as required by Washington State law

Job Qualifications

High school diploma or equivalent
Minimum one year of experience with catering or event planning
Demonstrated ability to prepare contracts, event documents, event marketing materials, and billing while maintaining organized records
Demonstrated ability to work on several projects simultaneously and follow up on projects
Demonstrated ability to work independently and effectively collaborate and communicate with team members
Effective written, verbal, interpersonal communication and customer service skills
Valid Washington driver's license with two years of driving experience
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Visio), Adobe products, and familiarity with online reservation systems such as 25Live
Demonstrated experience working with colleagues and students in a collaborative and inclusive environment
Bachelor's degree or certificate in Marketing, Hospitality, Culinary Arts, or other related areas preferred
Four years of progressively responsible work experience involving public contact preferred
Knowledge of events management tracking systems preferred

Job Duties

Schedule meeting rooms, facilities, food and beverage requests, media equipment, and other event support through 25Live
Develop and provide cost estimates to clients using 25Live
Correspond with clients and arrange/schedule services through emails, meetings, and phone calls
Prepare, send and monitor contracts for clients
Prepare, process and reconcile billing after events
Conduct event planning meetings with other campus departments, including Public Safety, Grounds, Custodial, Maintenance, Digital Media
Create and maintain detailed event orders and documentation
Oversee and monitor compliance with applicable laws, regulations, policies, emergency procedures, and Americans with Disabilities Act (ADA) compliance during programs and events
Perform setup/breakdown of furniture, equipment, food, beverages and other work as required
Deliver and set up light refreshments when kitchen porter is unavailable
Prepare and distribute way finding signage as needed both outdoors and indoors
Create event set up schematics to assist team members with event preparation
Ensure event spaces are properly restored after the conclusion of each event
Conduct site visits with potential clients upon request
Provide access to locations for clients as needed
Prepare menu signage and food labels for catered events
Serve as the point of contact for clients during events on behalf of Food & Event Services at the College
Provide media support for events, including setup and teardown of audio and visual equipment
Design posters, wayfinding signage, and menus for events as needed/requested
Maintain inventory of promotional materials
Perform other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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