Events Coordinator

Philadelphia, PA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $45,000.00 - $55,000.00

Benefits

opportunity to contribute to a meaningful cause

Professional growth and development

Flexible work environment

collaborative and supportive team culture

exposure to diverse cultural communities

travel opportunities for live events

experience with cutting-edge event technology platforms

Job Description

The Hindu American Foundation (HAF) is a prominent non-profit advocacy organization dedicated to serving the Hindu American community. Established in 2003, HAF actively influences a wide array of issues ranging from the accurate portrayal of Hinduism in K-12 education materials to advocating for civil and human rights. Through its comprehensive approach, the foundation addresses contemporary challenges by integrating principles derived from Hindu philosophy.

HAF’s mission encompasses educating the public about Hinduism’s rich cultural and spiritual heritage, speaking out on critical issues impacting Hindu populations globally, and fostering meaningful partnerships with individuals and institutions aligned with its objectives. The organization... Show More

Job Requirements

undergraduate degree in hospitality, liberal arts, marketing, business, or communications
one to two years of relevant experience in event execution
success working and communicating across multi-generational diasporic community members
proven ability to communicate effectively in various modes including written, verbal, and electronic platforms
record of successful collaboration with internal and external stakeholders
technical fluency with productivity and database applications including Google Workspace and online collaboration tools such as Zoom, Slack, Asana
technical fluency with customer relationship management software specifically Salesforce and event management software
experience working with Salesforce, Classy Event, and Canva or similar design software
proven organizational skills

Job Qualifications

undergraduate degree in hospitality, liberal arts, marketing, business, or communications
one to two years of relevant experience in event execution
success working and communicating across multi-generational diasporic community members
proven ability to communicate effectively in written, verbal, and electronic platforms
record of successful collaboration with internal and external stakeholders
technical fluency with productivity and database applications including Google Workspace and online collaboration tools like Zoom, Slack, Asana
technical fluency with customer relationship management software specifically Salesforce and event management software
experience working with Salesforce, Classy Event, and Canva or similar design software
proven organizational skills

Job Duties

support the planning, logistics, and execution of in-person and virtual events including fundraisers, galas, and webinars
manage components of larger events such as venue logistics, vendor research, and contracting
take ownership of smaller virtual events, including setup, communication, and basic troubleshooting
set up Zoom webinars and coordinate technical run-throughs with panelists and staff
track RSVPs and monitor engagement metrics using event platforms
coordinate with vendors, venues, and internal stakeholders to confirm deliverables and timelines
maintain an up-to-date master event calendar and assist with scheduling meetings across teams
keep project management software updated with key deadlines, assignments, and event documentation
create and organize event documents using standardized templates
submit and record event-related expenses and assist with post-event reconciliation
serve as the lead user of event management platforms managing ticketing, registrations, donor communication, and reporting
support the use of Salesforce and other integrated platforms as needed
liaise with development and communications teams to ensure alignment on event pages, messaging, and supporter outreach
fully own and maintain the event inventory system including packing, shipping, replenishment, and storage logistics
manage physical supplies and materials for regional and national events
travel to select live events to provide operational support including setup, registration, vendor coordination, and attendee experience

Job Location

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