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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $47,000.00 - $50,000.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible scheduling
Job Description
Tracy Aviary is a well-established non-profit organization dedicated to the conservation and appreciation of birds and nature through interactive exhibits and educational programs. Located in an accessible urban setting with multiple campuses, including the newly developed Nature Center at Pia Okwai, Tracy Aviary strives to connect the community with wildlife and foster environmental stewardship. The organization emphasizes community engagement, inclusive experiences, and education, welcoming visitors from diverse backgrounds to explore the beauty and individuality of birds within a safe and welcoming environment. With a commitment to diversity, equity, and inclusion, Tracy Aviary supports its employees through professional development, mentoring, and... Show More
Job Requirements
- Bachelor's degree preferred
- Minimum of 3 years experience in events management, sales, or related fields
- Availability to work evenings, weekends, and after hours regularly
- Ability to perform physical tasks including lifting tables and chairs and cleaning hazardous materials
- Strong interpersonal skills and community engagement experience
- Proficiency with data management and calendar scheduling tools
- Commitment to diversity, equity, and inclusion policies
- Must be able to work in a fast-paced, evolving environment and handle multiple priorities
Job Qualifications
- Experience working in client and guest experience
- Experience keeping complex administrative schedules
- Experience in sales and venue logistics
- Experience building new programming and adapting to change
- Willingness to follow and enforce Aviary's rules and company culture
- Ability to work comfortably with children and adults from diverse backgrounds
- Strong organizational and communication skills
- Ability to collaborate effectively across departments
- Experience with budget tracking and performance reporting
Job Duties
- Drive venue booking and sales through a proactive, relationship-forward approach
- Develop and execute on strategies for prospecting and achieving budget goals
- Maintain an accurate and complete calendar for booking all venue spaces at both campuses
- Work with other departments to ensure venue spaces are utilized to their full potential while maintaining operational efficiency
- Develop a clear process and collaborate with staff to ensure quotes and information are provided quickly and accurately to potential clients
- Regularly assess pricing structures, rental packages, and event offerings in collaboration with senior staff
- Work with community partners and other organizations to book community driven events that build a sense of place and belonging
- Contribute to events that are accessible to communities through mutually beneficial financial and operational models
- Enhance economic and social infrastructure through partnerships, sponsorships, and events
- Build strong, ongoing, genuine relationships with community partners on behalf of the organization
- Coordinate closely with Events Operations Manager to ensure successful event completion
- Track and provide analysis of event budgets, revenue, expenses, and attendance data
- Generate regular reports and forecasts for department performance and future planning
- Draft, edit, and maintain client and vendor contracts
- Contribute to new product and event development
- Understand and support elements of the Events Operations role to provide support as needed
- Collaborate with other departments to support ongoing programming and create and maintain financially sustainable events
- Hold a leadership role in Lightwalk operations
- Lightwalk is Tracy Aviary's holiday light event that operates nightly during the holiday season
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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